Expired Documents
When opening a form for Expired Documents, it is automatically filled with all expired documents according to the settings for validity in the Classification Plan.
On the Expired Documents form the documents are displayed in a form of a documents table. The table displays the main data of the document, e.g. its key, archive, storage ID, etc.
The data in the table is displayed in the following columns:
| Marked |
Select the documents to delete. |
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Delete all selected documents. |
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Key
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Shows a unique key used as the document identifier. In simple terms, this means that there can be only one record with this primary key in this table or form. If you try to enter a record with a primary key number that already exists, the program reports an error.
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Archive
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Shows the archive into which the document has been classified. The document of type archive are defined in the Document Types register. The archive and storage of the document are defined based on the classification scheme.
An archive can receive documents from different mailboxes, which can be specified in Administration Panel | Settings | Mailboxes.
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HINT
You can have as many archives as you like. If you keep archives e.g. by business units or by locations, you can define a separate archive for each individual location or business unit.
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| Storage ID |
Shows the name of the storage where the document is stored. Storages can be created from the menu Settings | Program | Administration Panel, panel Settings | Documentation | Storage. You can also set the storage to be assigned to the document when selecting the classification (category) of the document. |
| Title |
Shows the name of the document, which is automatically generated in the module in which the document was created, e.g. received from bizBox, scanned, e-document. |
| Subject |
Shows the subject related to the document, which is populated from the Subjects register. |
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Date
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Shows the date and time of creation of the selected document.
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Due date
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Shows the due date of the document, which is populated from the classification scheme.
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| Validitiy |
Shows the number of days, months or years as it is set in Classification Plan. |
| Type |
Shows the type of duration:
D - days
M - months
Y - years
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| Days valid |
valid days = 1 (number of days if valid type = D-day)
valid days = 31 (number of days if valid type = M-month)
valid days = 365 (number of days if valid type = Y-year)
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| Valid To |
Shows the date and time when document expired. |