General – Employee general data
The General tab allows you to check and edit employee data and add new employees.
You can also access the employee general data by clicking the ID of an existing employee in the Employee list.
Clicking on the General tab in Employees opens a blank screen for adding a new employee.
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IMPORTANT
The overview of all employee data and the rights to edit the data for PANTHEON Chronos Mini users are defined using authorizations. Normally, only the manager (administrator) has access to the Employees module.
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HINT
For a practical use case showing how to edit employee data, see the chapter Editing employee data in the user manual.
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The screen can be divided into the following sections:
- Toolbar with the Employee list tab and action buttons.
- Employee header with main information about the employee
- General – general data about the employee
- Employees – a hidden right-hand menu with quick access to the Employee list, which allows you to search for employees.
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In the toolbar, you can select the Employee list tab and the following action buttons:
| Wizards |
The wizard with the Add employee to users option – an employee who is added as a user can log in to Chronos Mini with their login details.
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| New employee |
Opens a blank screen mask to enter a new employee. If there are already 5 active users, the program will issue a warning. |
| Save |
Saves changes made to the employee general data. |
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x (Cancel)
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Closes the General tab (the data is not stored) and opens the Employee list.
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In the header of the General tab, you can edit the main data of the employee.
The following information is displayed:
- Employee picture – by default, the employee's initials are displayed. The image is set by clicking on the image (Change picture).
- First and last name, job and department;
- Type and place of residence;
- Contact data (e. g. phone number).
You can edit thise data by clicking the Change contact information option.
In the General section, you can enter general data about the employee, including birth and other data required for employment purposes.
3.1 General
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Active
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An enabled (colored) toggle button indicates that the employee is active. Two statuses are possible:
- Active – this status indicates employees who are active users of the program.
- Inactive – this status indicates employees who are active users of the program (former employees).
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First name
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Employee’s first name.
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Last name
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Employee’s last name.
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Status
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The employment status of an employee based on the employment type. From the drop-down list, select the employment status: employment statuses available: All, Former employees, Honorary, Contract, Internship, Full-time - Fixed-term, Full-time - Permanent, Scholarship, Student, Retired, Apprentice.
Statuses are used to keep track of different job types in the company, e.g. to monitor Attendance in Work records.
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Job
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Select or enter employee’s job – position of employment. Jobs are defined in the Jobs register.
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Leader
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From the drop-down list, select the person superior to the employee currently being added. You can choose among other employees.
By default, the superior is displayed when confirming absence requests.
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Nat. ID no.
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The national personal identification number. For foreigners, enter the foreigner’s personal ID number.
The program has an integrated personal ID number control and issues a warning in case of an incorrect number. The program also issues a warning and stops the data entry procedure if you mistakenly enter the personal ID number of an already-entered employee.
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Tax no.
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Employee's tax number.
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Gender
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From the drop-down list, select the employee’s gender.
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Citizenship
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From the drop-down list, select the employee’s citizenship.
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3.2 Birth data
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Date of birth
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Select the date of birth. If a correct national personal identification number is entered, the program automatically populates this data.
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Place of birth
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The place name is automatically populated based on the entered postal code, however, it can also be changed if required.
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Country of birth
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Country where the employee was born.
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3.3 Other data
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License plate
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The employee’s vehicle registration number from the Vehicles register. Here, only these numbers can be selected that have been previously added and are marked as active in the Vehicles register.
When creating a new travel order, the employee's vehicle will be selected by default in the Vehicle field.
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Company vehicle
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An enabled (colored) toggle button indicates that the above-entered vehicle registration number is a company vehicle entered in the Fixed assets register.
This data is used in Travel orders.
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Here is a hidden menu to quickly access the Employee list. Selecting an employee displays the employee data.
The menu can be hidden or displayed using the arrow button.
It consists of the following elements:
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Search by employee ID.
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  (Show/Hide)
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Buttons to display and hide the list of employees.
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