Billing Adjustment
The Billing Adjustment form is intended for periodic billing of services. If a customer's services are billed in advance or periodically through a contract, the form enables you to create a billing adjustment for a selected period. According to the entered criteria, the program finds the difference (positive or negative) between the amount invoiced at the beginning of a certain period and actual value of the services carried out (tracked in Returned Customer Claims). Based on the difference created here, the program creates a document in which, if the invoiced amount is too low, the surplus is billed or, if the amount is too high, creates a credit note.
1. Criteria
| Date From |
Enter the starting date of the period for which the billing adjustment is being created. |
| Date To |
Enter the end date of the period for which the billing adjustment is being created. |
| Subject |
Select the customer, for whom the billing adjustment is being created. |
| Doc. Type of Service Agreement |
Select the document type that was used to invoice the service in the selected period. |
| Doc. Type for Issue from Service |
Select the document type that was used to create unbillable issues from the service. |
| Report |
When the button is clicked, the program collects data and displays them on both panels. On the left panel, there are issue lines (Service Agreement), and unbillable issues (Returned Customer Claims). At the bottom, there is also a sum of amounts of the lines selected here. |
| Item |
Select the item that will be taken into account when creating invoices for billing adjustment. The amount can be negative or positive. It is recommended that the selected type of the item is S - Service. |
| Doc. Type for Created Invoice |
Select the document type to be used to create the invoice for adjustment. |
| Date for Invoice Creation |
Enter the date to be used into the header of the invoice created this way. |
| Report |
Clicking the button prints the data based on the entered criteria. In the upper part, there are lines of agreement documents, and in the lower part, lines of documents of unbillable issues from the Service. The lower part also displays the difference between both:
|
| Create |
Clicking the button creates a billing adjustment document according to the selected data. |
2. Service Agreement Lines
| Document |
Number of the issue document (Service Agreement). Double-clicking the number opens the document. |
| Date |
Date of the document. |
| Subject |
The subject on the document, or the subject for whom the adjustment is being created. |
| Item |
The item on the Service Agreement document. |
| Quantity |
Quantity in the line of the Service Agreement. |
| Amount |
The amount of the line of the Service Agreement excluding VAT. |
3. Returned Customer Claim Lines
| Document |
Number of the Returned Customer Claim document. Double-clicking the number opens the document. |
| Date |
Date of the document. |
| Subject |
The subject on the document, or for whom the adjustment is being created. |
| Item |
The item on the Returned Customer Claim document from Service. |
| Quantity |
Quantity in the Returned Customer Claim line. |
| Amount |
The amount of the Returned Customer Claim line excluding VAT. The program takes the price from the document line, or the Items register, if the document does not include the price. |
| Difference |
The difference between the total amount on the Service Agreement side (left panel) and the total amount on the Returned Customer Claim side (right panel). This is the amount the program uses to create the Billing Adjustment document. |