Value Bar and Document Note
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WARNING
In Administration Panel | Company | General, you can select whether the default values for data that is populated from the Subjects register (terms and place of delivery, clerk, document text ID for declaration, delivery) are populated from the Subjects register for the primary subject (customer) or the 3rd party (consignee).
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- Document Note
- Value Bar
- Tax Summary
- Discount
- Currency Conversion
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1. Document Note
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Document Note
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A text field for entering any notes or comments on the document, e.g. customer’s specifications and similar information. The text entered here will appear at the bottom of the document below the lines. A maximum of 4,096 characters can be entered in this field.
A default text for this field can be entered in the Document Type settings.
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2. Value bar
The Value bar displays totals from the document in the selected currency:
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Total
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The total value of document lines (minus VAT) in the currency of the invoice header. This value cannot be changed.
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Discount
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The total value of the recognized discount in the currency from the invoice header. This value can be changed in the Discount panel.
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(Discount) %
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The percentage of the recognized discount in the currency from the invoice header. This value can be changed in the Discount panel.
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Value
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Total value of the invoice minus discount and minus VAT in the currency from the invoice header. This value cannot be changed.
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VAT
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The sum of tax calculated from document lines in the currency from the invoice header.
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Amount Due
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By default, is calculated as: Total - Discount + VAT in the currency from the header of the invoice (see Rounding).
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In EUR
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The equivalent value in the domestic currency from the parameters (Amount Due * Exc. rate).
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Packing Slip (button)
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Prints a packing slip.
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Invoice (button)
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Prints an invoice.
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From-To (button)
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Opens the Print Goods Document Range form.
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Contract No.
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If a processing center contract for this customer has been entered, the number of the will appear in the Contract No. field below the value bar.
This field shows the contract that has the lowest line ID among the contracts a given period based on the invoice date from the document header and the validity date of a contract from the Contracts register.
Based on the contract data in this field, the following values are populated in the document header:
- Due Date: based on the frequency set in the Contracts register.
- Payment method
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Status
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If a processing center contract for this customer has been entered, the Status field will also appear.
Here, the currently valid status of the document is displayed. This field is read-only and serves only to inform the user. A list of statuses can be found in the Statuses tab in the Processing Center register.
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3. Tax Summary
The Tax Summary panel provides an overview of values (bases, taxes broken down into deductible and non-deductible shares and amounts due) by tax rates. The Base, VAT, and To Pay fields can be edited. This way, any discrepancies with the supplier's invoice can be reconciled. The fields at the bottom of the Tax Summary panel show totals.
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Internal Note
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A text field for manually entering any internal notes or comments on the document. The maximum length of the document note is 4,096 characters. If a report of the document is created using a predefined report type, the document note will appear in the report.
A default text for this field can be entered in the Document Types settings.
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VAT Rate
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VAT Rates from document lines.
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Base
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Base value for VAT calculation.
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VAT
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VAT value.
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Excise Duty
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Excise duty value.
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VAT for Excise Duty
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The value of VAT for excise duty.
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To pay
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The amount to be paid.
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You can change the values in the Tax Summary panel on issuing documents. The values can be changed in the same way as on receiving documents. The allowed deviation from the original amount is set to 0.50.
If any value changed exceeds this limitation, the following message appears:
If any changes are made in the Tax summary panel, the following message appears:
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Ok (button)
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Saves the changes made.
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Cancel (button)
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Discards the changes made.
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WARNING
If Rounding of VAT is set on document level in the database, then the values in the Tax Summary panel cannot be changed.
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In case option: Rounding of VAT on document level is set in the database, then the values on Tax recapitulation cannot be changed.
4. Discount
The Discount panel is used for viewing and entering discount amounts (Discount 1, Discount 2 and Super Discount). Discounts are entered as an amount or percentage. You can enter all three discounts directly in a document line or define them for the entire document in this panel. In the latter case, the discounts will be distributed proportionately across all document lines after moving to another field.
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Internal Note
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A text field for manually entering any internal notes or comments on the document. The maximum length of the document note is 4,096 characters. If a report of the document is created using a predefined report type, the document note will appear in the report.
A default text for this field can be entered in the Document Types settings.
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Basis
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Basis for discount calculation (basis for Discount 1, Discount 2, Super Discount)
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Amount
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Discount amounts (amount for Discount 1, Discount 2, Super Discount).
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(Discount) %
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Percentages for discounts (percentages for Discount 1, Discount 2, Super Discount).
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Value
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Value with discount included.
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Discount 1
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The first discount.
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Discount 2
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The second discount, which includes the first discount in the calculation.
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Super Discount
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Super discount, i.e. the third discount, which already includes the previous two discounts in the calculation.
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5. Currency Conversion
The Currency Conversion panel is used for displaying an informative conversion between currencies. By default, the currency from the document header is displayed as the first currency on the form. You can also select another currency.
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Internal Note
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A note on the document. The maximum length of the document note is 4,096 characters. If a report of the document is created using a predefined report type, the document note will appear in the report. Enter a note manually. A default text for this field can be entered in the Document Types settings.
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Currencies
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Enter the amount to be converted and select the currency to which the amount will be converted.
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Exch. Rate
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Select a bank used for the recalculation of values:
- Central bank
- Bank for Prices
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Value
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Value in the new currency.
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VAT
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VAT value in the new currency.
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To pay
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Amount to be paid in the new currency.
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Calculate (button)
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Converts the amounts to the selected currency.
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WARNING
Amounts converted in this way are used to simplify and speed up the entering of amounts on documents and for displaying foreign currency values on document report. They are not used for other purposes in the program.
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Convert values (button)
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Converts the values in the Value, VAT and To pay fields at the exchange rate on the date from the invoice header.
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