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Check Posts

   

In the Check Posts module, within the Accounting Dashboard, the accounting service can control the postings for selected companies and databases.

Hint

The accounting control will carry out the control over the documents selected in the Administration Panel | Settings | Company | Accounting Dashboard. 

The module is divided into the following parts:  

Table of contents

  1. Checks
  2. Table

 1. Checks

This section contains the tabs with checks as they are set in the panel Accounting Dashboard in  Administration Panel. Most of the tabs display a table with information about the check done on a documents and databases. You can read more about the data shown in the table in the section 3. Table of this chapter.

Execute controls By clicking this button, check are executed on all tabs that are set in the panel Accounting Dashboard in  Administration Panel.

Invoices Issued

 Displays all data related to the check of issued invoices in the table.
Invoices Received Displays all data related to the check of ireceived invoices in the table.
POS Displays all data related to the check of POS documents (cash receipts and disbursements) in the table.
Custom - Issue Displays all data related to the check of issued customs documents in the table.
Customs - Receiving Displays all data related to the check of received customs documents in the table.
Cash Register Displays all data related to the check of cash receipts and disbursements in the table.
Unbalanced Journal Entries Displays all data related to the unbalanced journal entries in the table.
Check Posts This tab shows checks of posts and errors in the performed check. Please read the chapter Check Posts – tab to learn more about this tab. 
Check Posts With Chart Of Acct This tab shows checks the posts against the chart of Accounts. To learn more about this tab please read the chapter Check Posts With Chart Of Acct. 
Check settings This tab shows checks and errors in Settings. To learn more about this tab please read the chapter Check Settings. 

2. Table

The table contains the data of the checks performed on selected databases and on selected documents. The tables with same data is visible on this tabs:

  • Invoices Issued
  • Invoices Received
  • POS
  • Custom - Issue
  • Custom - Receiving
  • Cash Register
  • Unbalanced Journal Entries

 

Company Displays the company for which we control the postings. 
Database Displays the selected Database is linked to the company for which we control the postings. 
Type

Displays the type of document for which we control the postings. These types are:  

  • BI – cash disbursements 
  • BP – cash receipts 
  • FM – POS 
  • FI – issued invoices 
  • FP – received invoices 
  • PM – material consumption
  • CI – issued customs 
  • CP – received customs 
Descr.  Displays the description of a Type.
Doc. Type Displays the ID of the Document type.
Name Displays the name of the Document type.
Error

Displays the number and description of the error found during the execute controls. These errors are: 

  • 4001 – Document date does not match post 
  • 4002 – Document not posted 
  • 4003 – The amounts in the document and in the post are not equal 
  • 4004 -  VAT and posted VAT are not equal 
  • 4005 – Posted document does not exist in database 
  • 4007 – No post to the receivables – payables account 
  • 4008 – VAT not posted or incorrect account 
  • 4010 – Receivables – payables account does not match 
  • 4011 – The account in the post does not match the settings 
  • 4012 – Invoice amount and payment are not equal 
  • 4015 – The exchange rate of the journal entry does not match the central rate of the Bank of Slovenia on this day  
  • 4029 – Document values and post values do not match 
  • 4030 – VAT and posted VAT are not equal 
  • 4034 – Document not approved 
  • 4518 – The amounts in the document and in the post are not equal 
  • 4551 – The document type account and the post account do not match 
  • 4975 – Retail value in document does not match posted retail value 
  • 4976 – PD in document does not match PD in post 
  • 5029 – Posted value of inventory does not match document 
  • 8776 – The subject in the document does not match with the post 
  • 8221 – Exchange rates in journal entry and document are different 
  • 208030 – The cash close amount does not match the total of includes POS receipts. 
  • 208031 – The revenue/expense account in the post does not match the settings 
  • 208032 – The revenue/expense account on the document line cannot be found in the settings 

 
Doc. No. Display the document key of a document, on which the error is found.
Doc. Date Displays the date of document on which the error is found. 
Doc. Due Displays the due date of document on which the error is found. 
Partner Displays the name of the Subject to whom the document with incorrect posting refers. 
Doc. Total Displays the total amount on the document. 
Number Displays the journal number on which the invoice is posted. 
Line Displays the line number of the posting.
Date Displays the date of a journal, where the posting is recorded.
Due Date Displays the due date of journal, where the posting is recorded.
Value Displays the total amount on posting.
Difference Displays the difference between document value and posting value.

 

  

     


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