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Financials
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The  editions allow changing a document type's settings, but new document types cannot be created. |
Document types for posting are defined with:
| ID |
The 3-character ID of the document type. |
| Name |
The optional short name of the document type (used in overviews). |
| Short Name |
The name of the document type as it appears in menus. |
| Record Only |
If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting, will not be included in the warehouse card and some reports. |
| Change Clerk |
(visible only if Change Clerk on Documents is set to Set at Document Type in Administration Panel | Settings | Program Parameters | Company | General)
If checked, the Clerk can be changed on documents of this document type. |
| Note |
The note for this document type, for example a description on its intended use. |
| Bank Reconciliation |
If checked, the document type will be used for reconciling bank statements. After entering an account, a subject and a linked document into such a document, the program will display the outstanding amount and other information about the linked document.
See also journal entry lines - bank reconciliation.
If checked, the program offers an additional table for entering data, which are used for automatic import of statements from the bank accounts (see description below).
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| Posting of Costs |
If checked, the journal entry window will be combined with the window for is combined with the form for entering invoices for costs.
See Posting of Costs for an example). |
| Costs |
(Not available if Posting of Costs is not checked.)
The receiving document type that should be used to record receipts that appear in this (Financials) document.
See Posting of Costs for an example. |
| Check Journal Entry Balance |
Choose the control for balance of the journal entry. It is used by manual posting to journal entry. There are the folowing options available:
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It shows the active chart of accounts.
From the drop-down list we can select different chart of accounts. Depending on the choice of the chart of accounts, settings are displayed on the tab Fill in account and subject according to payment order code and bank account. Tables for accounts contain accounts that are valid for the chart of accounts, which is selected in the box for the selection of the chart of accounts.
When posting bank statement Pantheon will use accounts from the chart of account that is valid for the period (transaction date), which is charged on the importation statements. |
1. Import Statements - Settings for Linked Documents
Automatic filling to linked document, by accounts receivable and payable, and setting criteria and the order for searching subjects.
Under the Settings tab for linked documents, the user can choose the filling type for the following fields: Document, Linked document and External document.
Define the following data:
| Set criteria and search order |
You can select among the following available criteria: Name, Linked document and Bank account. Clicking the arrow button sorts those criteria to the field Apply or the field. Do not use. |
| Fill Data from Reference for Customer Payments |
Set for the Document, Linked document and External document by clicking the  button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - B to debit; External document - D to credit. |
| Fill Data from Refenrence for Supplier Payments |
Set for the Document, Linked document and External document by clicking the button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - D to credit; External document - D to credit. |
For detail description follow the link Bank Reconciliation.
1. Import bank statements - Fill account and Subject According to Payment Order Code and Bank Account
Automatic filling of accounts and subjects according to reference codes, and income and expense IDs and according to the bank account code.
Enter the following data:
| Code 1 |
Reference codes on the payment slip in the bank statement. Settings in lines with the ID A (without space), are considered in all lines of importing the statement,where ID is A or space A. |
| Code 2 |
income and expense ID on the payment slip in the bank statement |
| Code 3 |
income and expense ID on the payment slip in the bank statement |
| Bank Account |
The code of bank account on the payment slip as shown in bank statement. |
| Subject |
Displays subject name, used in creating the journal entry for reconciling bank statements from the bank account. This subject name is used in the journal entry instead of the subject from the statement. |
| Acount DR |
By automatic import of statements from the bank account, this account, will be used for posting transactions, meeting the conditions, to the debit side of accounts in statements of transactions. |
| Account CR |
By automatic import of statements from the bank account, this account, will be used for posting transactions, meeting the conditions, to the credit side of accounts in statements of transactions. |
See also:
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