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Header

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The following information is entered in the header of an entry in the Items register:

ID Displays a sixteen digit unique alphanumerical ID. See below for ways on how to enter it:

An error is returned if you enter an ID that is already assigned to a different item (see (see An item with this name already exists! Name: xx!)

It is recommended that you read topics dealing with assigning identifiers.
Description Enter any text for name of item which cannot exceed forty characters.
Active Marks whether an item is active or not (archived). If you want to prevent that, for example, because an item's life cycle has ended, uncheck this option. An inactive item can still be kept in stock (for, let us say, repairs).

To enable adding lines with inactive items, you have toSelect the Only Active Items can be Selected option in individual documents for Goods module in Document Types.
Record Only If checked, it denotes whether an item (or more broadly speaking a line) is tradeable or not. Besides sales items, it can also contain ID of costs recorded on input accounts. Check such lines as having record only status. If any line is marked as such, you cannot add it to orders received nor issued invoices.
Supplier Enter or select a primary supplier from Subjects. This data is used, among others, for automatic creation of purchase orders, consignment reports and stock reports (see Overview of Available Stock).
External ID The spoken alphanumeric ID or EAN code used by the supplier must not exceed 16 characters. This data is for informative purposes only. PANTHEON automatically checks whether the entered external ID is already assigned to a different item. If this is so, an error is returned (see External ID already in use), but the entered external ID is nevertheless stored.

Header data can be restricted by permissions. With authorization "Change header data" it is possible to restrict permissions on Item fields:

  • Supplier
  • Name
  • External ID
  • Active
  • Record Only

 

  

     


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