Nova odsotnost
New Absence
To enter a new absence, you can use following options.
You can open the form from the Absence Overview calendar in the Wizards menu:
,
or you can open the form directly from the Personnel | Calendars | New
Absence menu.
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The program will open a special New Absence form.
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In the Employee field you can enter the employee for which you would like to
enter the absence.
If you have activated the New Absence function directly from the Absence Overview form, the program will enter this field automatically
with the active employee.
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In the Department field you can select the department and the program will copy
absence to all employees that are assigned to the certain department. |
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| If you do not define the Employee and
Department field, the program will record the absence to all employees of
your company! |
Once (If), you have defined the Employee and Department fields, you can
determine following information:
| Absence Type | In
this field, you can select from the lookup list the absence type that the
program will copy to certain employees.
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| In order to get correct absence types, you have to
create the register of Earnings Types and
define correct absence types!
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Absent From
| In this field you can
select from the calendar the start of the employee's absence.
To enter this field is mandatory! If you do not enter the field, the
program will display a warning:
Absent start must be defined!
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| Absent To |
In
this field, you can select from the calendar the end of the employee's
absence.
To enter this field is mandatory! If you do not enter the field, the
program will display a warning:
End date
must be later than start date.
On the right side of the To field is the Finished option. If
you select this option, the program will close or finish the absence
with the date in the To field.
The program will enter the information in the Employee files of the
employee, Absence Overview panel. If the
absence is also sick leave, the program will enter it also to the
sick leave.
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From
| If
required, you can also enter the hour of employee's absence start.
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To
| If required, you can also enter the hour of employee's
absence end.
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| By using From and To fields you can also record shorter
absence from the work place (not whole day, but some hours). |
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| You can also enter an absence in an easier way, through the
Absence Overview form. |
| Print Leave Permit |
If you select this option, the program will print the leave which will
include all elements defined in the program parameters.
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| Working Saturdays |
With this option you can define if an employee has working Saturdays. |
| Working Sundays
| With this option you can define if an employee has working
Sundays. |
 | With a click
on this button, the program will open the
Absence Overview form.
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Once, you have defined all required information, you can click
on the
Create New Absence button
.
The program will generate the new absence and if you have also selected the
Print Leave Permit
option, the program will print the leave permit. Once, the program will enter
absence to the employee or employees, it will also display a message:
Absence copy complete.
If you have determined absence to employees who already have entered absence
for the certain period, the program will not overwrite the absence, but will
display report.
Za tem lahko zapremo okence, kjer smo vpisovali nov dopust, s klikom na gumb 
.
The program can also display the following message: A
leave for this period already exists!.
Meaning, you have determined the employee absence for the period for which he or
she already has an absence.
If you would like to change, shorten the leave that you have already defined,
delete the absence and enter new absence with different criteria.