Employment Record
Employment Record
The Employment Record panel is for tracking the length of services of the employee. Take care that you enter correct data or the program will not be able to calculate the right length of service and leave.
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You are required to enter the date of employee's last employment in your company (it could be that an employee had already be working in your company and you have to select the This Employer option)! |
In the Employment Record section you can define following fields:
| No. |
In this field you can enter the consecutive number of the entry to the employment record. |
| Length of service |
In this field you can select from the drop-down menu the type of length of service (at which company did the employee acquire the length of service):
- This Employer,
- For Other Employers,
- Purchased;
- Other (while the employee was not employed, but the period still counts to the length of service).
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You can track length of service that was not purchased as Other, and you do not want this length of service, for example, to be included in the calculation of leave (provided you do NOT check the Leave box in the Employment Record table!) |
| Status |
In this field you can select from the drop-down menu on of the following statuses:
- Employment - This option is for tracking regular employment in you and other company;
- Student Work - This option is for tracking student work;
- Temporary Work - This option is for tracking temporary work;
- Contract Work - This contract is for tracking contract work.
You can use statuses to track different type of employment relationships in your company.
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| Start |
In the Start field you can select from the calendar the date on which the employment was concluded. |
| End |
In the End field you can select from the calendar the date on which the employment was terminated. |
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If you are terminating the employment to an employee with a active credit, the program will display a notice: Notice to bank about employee leaving:
You can run the notice with a click on the OK button or cancel with a click on the Cancel button. The same report can be reached in Payroll Reports.
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| Length of service |
In the Length of service field, the program will calculate and enter the length of service automatically. |
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The length of service is display in the following YY-MM-DD form. This is because the original (paper) employment record has the same form. |
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If you will enter the length of service that is greater than 90 years, the program will display a warning:
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| Leave |
You can select this option if you would like the program to include the length of service in the leave calculation. |
| Anniversary |
You can select this option if you would like the program to include the length of service in the calculation of anniversaries. |
| Is Used |
You can select this option if you would like the program to include the length of service in the calculation of the length of service. |
| Inc. ID |
In this field you can select from the lookup list the code of the length of service increase. |
| LoS increase |
In this field the program will automatically enter the value according to data you have selected in the Code of inc. field. |
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Duration
Reason for employment
Trial period
Trial to
Reason for cessation
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In this field the program will calculate from entered data the duration
In this field the program will enter the reason for employment
We can mark if the employee has a trial period.
We can enter the date unitl when the trial period lasts.
We can write down the reason for employee to
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| Note |
In this field you can enter the note, i.e. where the employee was working before, etc. |
If you do not want to enter other data, you can enter only the length of service.
| If you will additionally enter the start and end date of employment and these two data would not match with the entered length of service, the program will display a warning, but will allow the entry if you click the Cancel button.
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| If the date that you will enter in the End date is lower than the date you will enter in the Start field, the program will report an error and will not allow you to continue with work until you correct dates.
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| If you will enter the length of service that is greater than 90 years, the program will display a warning:
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In calculation formulas you refer to Length of Service in This Company and Length of Service for Leave fields as following #DDVP# in #DDZD#! |