New Absence

New Absence

To enter a new absence, you can use following options. 

You can open the form from the Absence  Overview calendar in the Wizards menu: , or you can open the form directly from the Personnel | Calendars | New Absence menu.
or you can enter it through Personnel | Employee Files | Absence | Absence Overview by pressing on the button
The program will open a special New Absence form.	In the Employee field you can enter the employee for which you would like to enter the absence. If you have activated the New Absence function directly from the Absence Overview form, the program will enter this field automatically with the active employee.
In the Department field you can select the department and the program will copy absence to all employees that are assigned to the certain department.

If you do not define the Employee and Department field, the program will record the absence to all employees of your company!

The program will copy absence only to employees with the active employment relationship in the certain period. Otherwise, the program will display: Employee was not employed in specific period.

 Once (If), you have defined the Employee and Department fields, you can determine following information:

Filter	Here we can select the filters for which employee statuses we can select here.
Absence Type	In this field, you can select from the lookup list the absence type that the program will copy to certain employees.
	In order to get correct absence types, you have to create the register of Earnings Types and define correct absence types!
Absent From	In this field you can select from the calendar the start of the employee's absence.   To enter this field is mandatory! If you do not enter the field, the program will display a warning: Absent start must be defined!
Absent To	In this field, you can select from the calendar the end of the employee's absence. To enter this field is mandatory! If you do not enter the field, the program will display a warning: End date must be later than start date.   On the right side of the To field is the Finished option. If you select this option, the program will close or finish the absence with the date in the To field. The program will enter the information in the Employee files of the employee, Absence Overview panel. If the absence is also sick leave, the program will enter it also to the sick leave.
From	If required, you can also enter the hour of employee's absence start.
To	If required, you can also enter the hour of employee's absence end.

By using From and To fields you can also record shorter absence from the work place (not whole day, but some hours).

You can also enter an absence in an easier way, through the Absence Overview form.

Print Leave Permit	If you select this option, the program will print the leave which will include all elements defined in the program parameters.
Working Saturdays	With this option you can define if an employee has working Saturdays.
Working Sundays	With this option you can define if an employee has working Sundays.
Non-Working Days	When the checker is selected, then the also the absences will be written to the employees info for a non-working days (Saturday and Sunday). The checker will be automatically selected if we already marked it in Absence overview. Here we can manually change the checker.
	With a click on this button, the program will open the Absence Overview form.

Once, you have defined all required information, you can click on the Create New Absence button . 
Program will generate new absence and if we have selected checker Print Leave Permit will report a Permission for absence. When the program will finished copying absences in the calendar, it will display an information: Absence copy complete.

If we had copied absence to all employees and some employees have already absence in the period then the program will not overwrite the absences, but it will open a new window Employees with absence copying errors with the possibility of creating a report.  

The program can also display another different warning, that in this period a selected employee have already an absence in this period. 

If we would like to overwrite the absence we press the button . If we press the button , then the absence will be added. This is useful when we have a eg 4 hours of sick leave and 4 hours of vacation on the same day. By pressing on the button , we abord the action. 

The program can also display the following message, when entering an absence: Employee is missing planned working hours! Meaning, you have in the Administration Panel | Settings | Personnel | Leave selected the Include Planned Working Hours option. If so, you have to enter the employee planned working hours or deselect the option.

The program will track entries for earnings types with the defined Absence Type: Sickness if: - The the sum of sick leave you would like to enter the employee in the Absence Overview or Employee files form is 121 days. If so, the program will display a warning: Total sick leave paid by employer exceeds 120 days! Print notice? - If between employee's two sickness absences is more than 10 working days, the program will display following: Less than 10 working days between leaves! Change sick leave type?! The program will display warnings, but will allow you to enter the absence.