LINKING A RECEIVED PREPAYMENT WITH AN ISSUED INVOICE
First, open a new issuing document.
When entering a subject, an IRIS 6135 window opens with a warning that the entered subject has open prepayments.
When clicking on the 'Open advance payments' button, a window opens with all open advance payments.
In this panel, you can find all still open prepayments and a list of prepayments linked to an issued invoice. In the panel for selecting and linking prepayments with an invoice, only those prepayments are shown that are created in the same currency as the received invoice that you are making and that were created before the date of the issued invoice.
| Select |
Check the field if you want to link a document for a received prepayment with an issued invoice. You can select one or more prepayments. If the value of the prepayment document is higher than the value of the issued invoice, the program will only link a corresponding part of the value and tax with the received invoice, while the rest of the value will be offered for linking the following issued invoice. |
| Document |
Internal number of the received prepayment document which is:
- not yet linked (partly or wholly) with received invoices (if the 'Select' field is not checked);
- partly or wholly linked to the currently selected received invoice (if the 'Select' field is checked).
|
| Document 1 |
The number of the first link document on the received prepayment document. For example, it can the preliminary invoice number etc.
|
| Document 2 |
The number of the second link document on the received prepayment document. |
| Use Doc1/Doc2 |
If you select this checkbox, the document will be written on the issued invoice. |
| Use VAT date for doc.1 |
If you select this checkbox, the date will be written on the issued invoice. |
| Date |
Document date for received prepayment. |
| Paid |
The amount of the issued prepayment document, not yet linked to issued invoices. So, this can be the whole value of the prepayment document or only the remaining value. |
| VAT |
VAT value from the issued prepayment document, not yet linked to an issued invoice. |
| Selected |
The value of the issued prepayment, selected for linking with the issued invoice. This can be lower or higher of the given prepayment value. It will be lower when the remaining unpaid value of the issued invoice is lower than the received prepayment value. The value can also be manually corrected; in this case, the value of the imputed VAT in the next field will be recalculated. |
| VAT base |
The base on which VAT is calculated. |
| VAT |
VAT value selected for linking with the issued invoice. It can be lower or the same as the received prepayment value. This value can also be manually entered, but in this case, the value in the previous field is NOT refreshed. |
| Prepayment Amount |
The value of an open prepayment. |
| Currency |
Primary Currency |
In the lower part of the window, there are also data about VAT and Payment, and the 'Confirm' button.
'Payment' and 'VAT' show the total value of pre) payments of the customer,
After selecting the prepayment document to link, click on the 'Confirm' button and an IRIS message opens.
In the linked documents overview on the received invoice, you can see these documents
and also open them by double-clicking on the document number.
