Entering small tools

In PANTHEON, small tools are kept in the same way as fixed assets and are entered into the Small tools register.

Below is an example of how to enter small tools into the Small tools register in PANTHEON.

CASE SUMMARY Tecta's Head of Manufacturing, Marc Manufacture, purchased 10 new safety glasses. The person responsible wants to enter these small tools in the Small tools register. This is done as follows: Creating a new record for the the small tools Entering information about the small tools in the main window Entering accounting information about the small tools Adding a receiving document to the small tools Saving the record for the small tools

WARNING Before entering the small tools into the register, the person responsible must set up the fixed assets register and the related settings.

1. Creating a new record for the fixed asset

The person responsible opens the menu Financials | Fixed Assets | Small toools.

This opens the Small tools register window.

In the toolbar, the button (Insert record) is clicked to create a new record.

The inventory number is generated automatically, in this case: D00071.

2. Entering information about the fixed asset in the main window

In the main window, the person responsible manually fills in the fields Name and Name 2 by entering Safety glasses.

From the drop-down list of the field Dept., a department is selected where this small tool will be located.

In the field Group, the depreciation group is selected, in this case Production – Production equipment. Then, the Status is specified.

The Head of Manufacturing will be responsible for the safety glasses, so this value is selected from the drop-down list of the field Caretaker.

The purchased quantity is entered in the field Quantity, in this case: 10.

3. Entering accounting information about the fixed asset

In the tab Accounting below, the person responsible completes the fields by selecting the appropriate dates in the fields Purchase and Activation.

Then, Depreciation category is selected from the drop-down list.

Selecting a group automatically populates the fields in Posting – Accounts.

The safety glasses were supplied by the supplier HW and SW SLO supply Ltd., which is selected in the field Supplier.

The person responsible manually enters the acquisition price in the field Cost, as shown in the image below.

4. Adding a receiving document to the small tools

When the person responsible receives the receiving invoice, this invoice is entered in the Receiving section.

HINT For more detailed instructions on how to enter a document when receiving goods, see the chapter Creating a receiving document (goods).

Now, the person responsible wants to link the invoice received to the small tools entered in the Fixed assets register.

In the field Internal document of the tab Accounting, the created receiving document is then selected from the drop-down list.

HINT The fixed asset main window also includes the following tabs: Movement Notes Documentation Posts Loan/lease Fixed asset structure Custom fields Links Utilization Resources

5. Saving the record for the small tools

The record is entered using the toolbar by clicking the button (Post edit)

Once the entry is confirmed, the purchase of the small tools is automatically recorded in the tab Value.