Accruals and Deferrals
This section allows you to manage document types and key settings for accruals and deferrals.
The settings are accessed from the menu Settings | Program | Document Types. The form opens the register of document types, where we go to the Financials | Accruals and Deferrals panel.
Here is a description of the form and its individual elements.
1. Toolbar: Toolbar enables various functionalities in the Document Type register.
2. Header: In the header of the form, enter the data necessary to enter the type of document. The created archive document type is defined with the following data:
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ID
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Enter any three-digit alphanumeric code of the type of archive document in the field.
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Short name
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In the field, enter any short name of the type of archive document that is printed on reports.
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Name
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Enter the descriptive name of the document type in the field.
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Record Only
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The field is marked in yellow if it is a record type of archive documents.
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Group
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Each type of archive document can be assigned a group and thereby group it in the menu.
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Link to LT/LX menu
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The setting of the field is mainly intended for accounting services whose users of LT/LX programs connect via hosting to the database on which the accounting service also works, as well as independent users of LT/LX versions.
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HINT
Read more detailed instructions and field descriptions in chapter Link to LT/LX menu.
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Classification
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Select the document type classification from the drop-down list. We have created classifications in the form Classification Scheme.
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3. Accruals and Deferrals
On the Accruals and Deferrals tab, we set key settings for document type.
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Posting Side
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Select whether the document type is used for accrued/deferred revenue (Credit) or expenses (Debit). Accrual/deferral candidates depend on this parameter.
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Type of Accrual/Deferral
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Select whether the accrual/deferral is short-term or long-term.
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Type of Accrual
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In this section we select for what kind of accrual type is the document type created. We can choose between:
- Day
- Week
- Month
- Month (by day)
- Year
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Start date of Accruals
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From the drop-down menu we select the start date of accruals. We can choose between:
- R – VAT date
- D – Packing Slip Date
- I – Invoice date
- 1 – Linked Document 1 Date
- 2 – Linked Document 2 Date
- N – Use fixed date for all
- Z – Date Due of Document
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No. of Accruals
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A default number of accruals is set, which can be changed later on the accruals creation form.
-1: No default number is set. The number is entered on the accruals creation form.
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Accounts with Candidates
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A semicolon-separated list of accounts from which candidates for accruals/deferrals are offered.
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Default Account
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The default account for newly created accruals/deferrals. The account can be changed when accruals/deferrals are created.
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Merge Lines
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If checked, invoice lines will be merged into one.
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Accruals Items (;)
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Add note as suffix when posting
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If the switch is marked, the note from posted invoice will be copied to the journal of posted accruals.
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4. Notes: On the Notes tab, we set notes for document type.
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Note
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The note for this document type, for example a description on its intended use.
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Default Note
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The note that should appear in all newly created documents of this document type.
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5. Permissions: On the Permissions tab, we set authorizations to one or more users at the same time.
Accruals and Deferrals