Set-off Header
Set-off Header
By the newly created set-off default values from the
document type register
of set-off are entered in the header. You can change or modify them.
You can also use the function key F2 and the Esc key with set-offs:
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It cancels entering and discards all
changes made to the record that have not been saved yet.
The program asks you to confirm the operation (see
Do you omit changes?).
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The
key proves useful
when you lose yourself in the various program functions and do
not know how to proceed. |
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See
Taskbar for a general description of its
functions. |
OUTSTANDING RECEIVABLES TO CUSTOMERS
Customer
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The selection of outstanding receivables to customers may be restricted by a
specific customer. If the field is left empty, receivables of all customer
in the selected account are selected automatically.
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(Checkbox)
| This checkbox
is selected if you want the program to find information about the
amounts of outstadnig receivables of the selected customer.
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| Department |
Department, for which you want to set-off a
receivable to customer.
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Cost driver
| Cost driver for which you
want to set-off receivable to the customer. |
Account
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You enter recivables account from which you prepare a set-off.
When including receivables accounts with the
help of
wildcard characters
(e.g. 12%, 120[1,2,3]7 or 1200;1201;1206;), those recivables accounts of
set-offs in progress are not consiedered, if these are specified in the
header of the prepared set-off where you want to include outstanding
items.
In case accounts in the chart of accounts are changed this field is not
refreshed since the search function does not enabled wildcard characters. |
Currency
| The list of
receivables/payables may be restricted by a specific currency (local or
foreign). If it is a foreign currency account you may set-off
receivables and payables in the local or foreign currency. But both the
currency and receivable or payable have to be equivalent.
If the field is left empty then the items shall be closed in the prmary
currency from the
parameters.
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It is not possible to set-off receivables or payables in
different currencies. |
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Account for set-offs
in progress
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You enter the account for monitoring of set-offs in progress (receivables).
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Status
| You can
select which documents you want to set-off:
- All – all documents including those closed
- Open – only open documents (default value)
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OUTSTANDING PAYABLES TO SUPPLIERS
Supplier
| The
selection of outstanding payables to suppliers may be restricted by a
specific subject. If the field is left empty, the paables to all suppliers
of the selected account shall be selected automatically.
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(Checkbox)
| This checkbox is
selected if you want the program to find information about amounts
of outstanding payables.
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| Department |
Department, for which you want to set-off
payable to supplier. |
Cost driver
| Cost driver for which you want to set
payable to supplier. |
Account
| You
enter payables account for which you are preparing a set-off.
When including payables accounts with the
help of
wildcard characters
(e.g. 22%, 220[1,2,3]7 or 2200;2201;2206;), those payables accounts with
set-offs in progress are not considered if these have been specified in
the prepared set-off header where you want to include outstanding items.
In case accounts of chart of accounts are changed this field is
not refreshed since the search function is not enabled with wildcard
characters.You enter payables
account for which the set-off is prepared.. |
Due date to
| You enter the end due date, including to which you want to find
out the balance of outstanding items. |
Currency
| The list of
receivables/payables may be restricted by a specific currency (local or
foreign). If it is a foreign currency account you may set-off
receivables and payables in the local or foreign currency. But both the
currency and receivable or payable have to be equivalent!
If the field is left empty then the items shall be closed in the prmary
currency from the
parameters .
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Account for set-offs in progress
| You enter the account for monitoring of set-offs in progress
(payables)
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Status
| You can
select which documents you want to set-off:
- All – all documents including those closed
- Open – only open documents (default value)
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DOCUMENT INFORMATION
Creation date
| You
enter the set-off creation date. The default value this is the current date. |
Set-off date
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By default this is the current date. Before confirming the set-off you
enter the set-off date that appears in the journal entry item of due
date.
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| ID | The ID is unique and it is created automatically. It cannot be modified. |
Status
| Status:
- In preparation
- Posted
- Confirmed
- Rejected
- Reversed
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Blank
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The Blank set-off checkbox, (the
selected Blank checkbox,
deselected –
default setting).
The balance remains unchanged. The amounts of outstanding items for
reconciliation are conformed to the balance.
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Clerk
| Clerk that created
the set-off. By default this is the user who is currently logged on.
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JOURNAL ENTRY CREATION
(for a detailed treatment of data see
General information about journal entry )
Journal entry type
| You can select a document
type for posting with which the journal entry is to be created.
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Period date
| You can select the period date for journal entry.
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Posting date
| You
can select the posting date for journal entry.
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Veza
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Consecutive numbers are automatically assigned to set-offs according to
the data on th number of eet-off from the program parameters
and it appears in the Linked document
field of the post to the set-off account in progress. In front of this
automatically generated consecutive number you can put any text you want (default: KOMP)
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Note
| In the Note
field of the items to be posted you can enter any additional text.
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Append
| You
can append the posting of set-off can to the already existing journal
entry.
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Outst. balance
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The valance of all receivables and payables.
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Balance
| The
balance of receivables and payables selected to be set-off.
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Select
| After you enter the information on customer, supplier and accounts you
display the list of outstanding recivables and payables
by clicking this button.
When the program finds the information on outstanding receivables and
payables to be set-off (only with the status Open),
it verifies whether for the selected subject and account on the side of
receivables and at the same time on the side of payables if there exists
some unlinked payemnt with which you could entirely or partially close
receivables and payables. Closing in this way lowers the balance of
available receivables and payables to be set-off. You can see eerything
in the outstanding items report or in the
overview of outstadnig items in the
manual closing of outstanding items.
That is why the program in case there remain some outstanding payments
helps to find such items by displaying message window
IRIS:
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Balance |
When the amounts of receivable and payable to be set-off are not equivalent
the set-off amounts of receivable and payable shall be made equal to the
lower selected amount by clicking the Balance
button.
the same operation is performed also by clicking the
Report button, enabling the
report for the set-off in preparation - the amounts of set-off
receivable and payable have to be equivalent also in the report.
By clicking this button you do not refresh the information on
outstanding receivables and payables. When the report of set-off is made
and the set-off posted you can click the Select
button to find additional outstanding items.
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Close/post
| It launches a posting of set-off.
If you have not selected any transactions to be
closed, a journal entry is not created and the program warns you
about this by returning a message (see
No records to be posted!).
Before the actual posting validations are made to every single journal
entry itemaccording to the required validation of the chart of
accounts (see
Errors in controls of chart of accounts).
In case that you have selected an account in the set-off header with help
of wildcard characters, then the progeam returns a message: You
are not allowed to post to account XXX!
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By posting of set-off changes to payment orders are made, if
they have been created at all. Validation of payement orders is not
performed, if you have posted the set-off and then created payment orders
for created documents. |
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Ok
| Confirms |
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Reject
| Rejects
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| By clicking it you can create a set-off breakdown.
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