By clicking the Close button in
manual closing of outstanding items you
close only the selected outstanding items that have been previously
selected from the
List of outstanding items panel and thus moved
them to the
Items to be closed panel.
If you selected only receivables/payables or payemnts, then the closing
cannot be performed. In this case the program returns an error (see
You have to select receivable and payment!).
If you select a receivable (or payable) and its subsequent payment, yet
a part of receivable (or payable) is in some other posting item of the list of outstanding items,
the program returns a message (see
The linked document is still among the
outstanding receivables! Do you still want to continue?).
Similarly: If you select a receivalbe (or payable) and its subsequent
payment yet a part of payable is in some other posting item of the seznamu
odprtih postavk, the program returns a message (see
Linked document is still among outstanding payables! Do you still want
to continue?).
| By using this function an adequate number of
new items of journal entry for closing of receivables/payables are
created
(helpful in closing of journal entry for bank reconciliation). New items
of journal entry for bank reconciliation are assigned a new ID for
items of journal entry. Yet in the Original item
field items of journal entry keep the data such as is displayed in the
item oh journal entry to be distributed.
In this way you may at any time print the data from the original posted
item of journal entry for bank reconciliation with the help of the
account card report
Summary by original item. The actual state (actual
payment amounts distributed to specific linked documents) may also be
printed by using the typical
account card report.
|
Example:
The customer transfers you the amount of €4,072 without making a note of
which outstanding item he or she wishes to close.
1. Bank account report
You post the statement with known information. (ID of the document and linked
document are not available at this moment and so they cannot be entered.)
2. Manually closing outstanding items
You then close the item with the post credited to customer account. You click
the Close
button
(or:
)
and the menu for closing of outstanding items is displayed.
3. Documents and payments to be closed
By double clicking you select outstandig payable (F7) that is thus moved to
the panel with selected related payables (F6). On the basis of subsequently
obtained information concerning the invoices to be closed with payment that you
got from the customer, you select also outstanding receivables by double-clicking
them (F5) and which are thus moved to the panel with the selected related
receivables (F4). The current balance of the selected related invoices and
payments is automatically promptly calculatedin the Balance
field (see
Closing outstanding items).
In this case there are four issued invoices selected for closing of the paid
amount and where all the selected documents are paid.
4. Closing outstanding items - journal entry for bank reconciliation
When you click the
Close button the item of journal
entry for bank reconciliation is distributed among so many items as there is
selected documents to be closed (2 in our case).
Journal entry items for bank reconciliation prior to closing:
And items of journal entry for bank reconciliation after the closing. From
one journal entry item (item number 1, original item number 1) four journal
entry items have been created (1, 3, 4 and 5), but to all of them is common the
original journla entry number (1).
5. Account card report
Izpis konto kartice
summary by original item združi vse pozicije
temeljnice, ki imajo isto številko izvirne pozicije in se med seboj razlikujejo
SAMO po številki veznega dokumenta (ki je edini podatek, ki ga ročno zapiranje
spreminja). To torej pomeni, da nam ta izpis prikaže znesek priliva pred
razdeljevanje s funkcijo ročnega zapiranja odprtih postavk.
The typical report of the
account card
of course displays all records that are on the account card (all journal entry
items) and linked documents they are related to, somethin which is not enabled
in the report presented above.
6. General journal report
General journal is usually display in a sorted (ordered) way according to the
item's consecutive number. In our case item that were created by manual closing
of oustanding items are added at the end of journal entry for bank
reconciliation since they have a higher consecutive number.
The general journal may be displayed by having records sorted according to the
item's number as well as original item number.
To this end you can enter (or add) to the field for sorting expression XXX"P.Orgpoz,
P.Poz"XXX.
With this you achieve that items created by manually closing outstanding items
and have been added to the end of journal entry for bank reconciliation are due to
the same original item number displayed directly following the item of journal
entry that has been distributed by using the function of manual closing of
outstanding items.
