New employee
Clicking on the New employee button or General tab in Employees opens a blank screen for adding a new employee and their details.
The screen can be divided into the following sections:
- Toolbar with the Employee list tab and action buttons
- General data about the employee
- Birth data
- Other data
- Employees – A hidden panel with the list of all entered employees for quick access
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Toolbar with action buttons:
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New employee
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Opens an empty panel for adding a new employee.
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Save
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Save the details of the new employee. When the data is saved, the employee's page will be displayed with the Header, which contains the most important information about the employee. This section also offers the option to edit contact details.
When you save the employee's data, a window pops up asking if you want to create a user for this employee: Do you want to create a user for employee {0}?
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X (Cancel)
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Returns you to the Employee list.
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The form for adding general data about an employee has the following fields:
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Active
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Enable this toggle button to show that the employee is employed in the company.
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First name
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Enter the employee’s first name. Data from the ID can be transferred into this field.
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Last name
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Enter the employee’s last name. Data from the ID can be transferred into this field.
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Status
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From the drop-down, select the employment status: Apprentice; Contract; Full-time, Permanent; Full-time, Temporary; Part-time; Retired etc.
Statuses are used to follow up different job types in the company.
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Job
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Select or enter employee’s job – position of employment. This data is intended for human resources management and developing the employee’s history of positions inside the company.
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Leader
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From the drop-down select the person superior to the employee currently added.
This data is important for confirming travel orders and (annual) leave requests.
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Nat. ID No.
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Enter the national personal identification number. For foreigners, enter the foreigner’s personal ID number.
The program has an integrated personal ID number control and issues a warning in case of an incorrect number. The program also issues a warning and stops the procedure if you mistakenly enter the personal ID number of an already-entered employee.
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Tax no.
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Select the two-character country code from the Countries register and enter the employee’s tax number.
The program has the following integrated control mechanisms:
- The tax number is incorrect, the program issues a warning message: The tax number contains an error (control number)!
- The length of the tax number is incorrect; the program issues a warning message: Length must be 8 characters.
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Gender
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Select the employee’s gender.
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Citizenship
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From the drop-down menu, select the employee’s citizenship.
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The section for adding birth data about an employee in the right has the following fields:
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Date of birth
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From the calendar, select the date of birth. Entering a correct national personal ID number automatically fills this data in.
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Place of birth
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Select or enter the postal code and the place name is automatically applied. Regardless of the entered postal code, the birthplace can also be changed.
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Country of birth
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From the drop-down, select the country of birthplace.
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The section for adding other data about an employee has the following fields:
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Vehicle registration number
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Select the employee’s vehicle registration number from the Vehicles register. Here, only these numbers can be selected that have been previously added and are marked as active in the Vehicles register.
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Company vehicle
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Enable the toggle button if this is a company vehicle and it is entered in the Fixed assets register.
This data is used in Travel orders.
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This is a hidden panel with the list of all entered employees for quick access.
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Search by employee title.
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<Show/>Hide
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Buttons to display and hide the list of employees.
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