Inventory Accounts
1) Inventory Accounts – Receiving Type "Document"
If costing will be performed at purchase (i.e. supplier's value and dependent costs will be entered), you must specify to which accounts each element of costing will be recorded.
| Item Type |
The item type for which the account settings should apply. The item type is set in the Items register | General | Accounts. |
| DR or CR |
The posting side. Blank by default, which means debit.
If Credit is selected, automatic posting will post to the same account to the same side, but with a negative amount. See Inventory excess for an example. |
| Source |
Column is hidden by default. Accounts can vary between different types of suppliers in connection to VAT registration (Purchase from). In that case we can set the proper set of accounts for automatic posting for each Source individually. Empty space is the same as choice All. |
| Supplier's Invoice DR |
The account for recording the value according to the supplier's invoice (from receiving – at the supplier's price). |
| Transport DR |
The account for recording transportation costs (from costing). |
| Dependent Cost DR |
The account for recording dependent/direct costs from purchases (from costing). |
| Customs DR |
The account for recording customs duty (from costing). |
| Fixed Price Offsets DR |
(used for fixed prices)
The account for recording deviations from fixed prices for purchases. |
| Inventory Account DR |
The account for recording the cost (purchase value) of goods (supplier's invoice, transport, dependent costs, customs). |
| Transfer to Inv. CR |
The balance of all costing elements (supplier's invoice, transport, dependent costs, customs) for transfer to the inventory account - in other words, the cost (purchase value) of goods after costing. |
| Included Customs Duty CR |
The account for recording included customs duty (from costing). |
| Included VAT CR |
The account for recording included VAT (from costing). |
| Included Dependent Costs CR |
The account for recording included dependent costs from costing.
|
| Included Transport CR |
The account for recording included transportation costs from costing. |
| Included Retail Gr. Margin CR |
The account for recording gross margin (difference between cost and sales price excl. VAT) when posting inventory at retail price. See also Automatic posting of material consumption. |
| Included VAT - Retail CR |
The account for recording included VAT in the retail value of goods when posting inventory at retail price (see Posting inventory at retail price). |
| Contra Acct. Mat Cons. DR |
(not used here) |
| Excise Duty |
For HR localization - hidden by default |
If you will be entering only the supplier's value when purchasing, without any costing elements (this means that the supplier's price is the same as the cost of goods), you do not need to specify a Transfer to Inventory account.
2) Inventory Accounts – Receiving Type "Internal"
Only material consumption is recorded when automatically posting internal receipts, therefore less accounts need to be set up.
| Item Type |
The item type for which the account settings should apply. The item type is set in the Items register | General | Accounts. |
| CR/DR |
(not required) |
| Supplier's Invoice |
(not required) |
| Transport |
(not required) |
| Dependent Costs |
(not required) |
| Customs |
(not required) |
| Fixed Price Offsets DR |
(used for fixed prices)
The account for recording deviations from fixed prices for purchases. |
| Inventory Account CR |
The account for credit-side posting of consumption. |
| Transfer to Inv. CR |
(not required) |
| Included Customs Duty CR |
(not required) |
| Included VAT CR |
(not required) |
| Included Dependent Costs CR |
(not required) |
| Included Retail Gr. Margin CR |
The account for recording included gross margin when posting inventory at retail price. |
| Included VAT - Retail CR |
The account for recording included VAT when posting inventory at retail price. |
| Contra Acct. Mat. Cons. DR |
The account for debit-side posting of consumption. |