Financials

The  editions allow changing a document type's settings, but new document types cannot be created.

Document types for posting are defined with:

ID	The 3-character ID of the document type.
Name	The optional short name of the document type (used in overviews).
Short Name	The name of the document type as it appears in menus.
Record Only	If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting, will not be included in the warehouse card and some reports.
Change Clerk	(visible only if Change Clerk on Documents is set to Set at Document Type in Administration Panel | Settings | Program Parameters | Company | General) If checked, the Clerk can be changed on documents of this document type.
Note	The note for this document type, for example a description on its intended use.
Bank Reconciliation	If checked, the document type will be used for reconciling bank statements. After entering an account, a subject and a linked document into such a document, the program will display the outstanding amount and other information about the linked document. See also journal entry lines - bank reconciliation. If checked, the program offers an additional table for entering data, which are used for automatic import of statements from the bank accounts (see description below).
Posting of Costs	If checked, the journal entry window will be combined with the window for is combined with the form for entering invoices for costs. See Posting of Costs for an example).
Show window for avtomatic posting	(Not available if Posting of Costs is not checked.). Show classic window for avtomatic postings with all paramaters  before postings
Button close open closure with re - posting	Button Close on journal entry opens re-postin form instead of classic close form
Find open amount when mannualy entering line
Costs	(Not available if Posting of Costs is not checked.) The receiving document type that should be used to record receipts that appear in this (Financials) document. See Posting of Costs for an example.
Check Journal Entry  Balance	Choose the control for balance of the journal entry. It is used by manual posting to journal entry. There are the following options available: Must be Balanced - program will not save the journal entry, which is not balanced. When you wil try to close the unbalanced journal entry, the program will report an error (see Journal entry is not balanced! Check!). Show Message if not Balanced - if the journal entry is not balanced, the program will report an error (see Journal entry is not balanced! Check!), but will save this entry non the less. When you want to save or close the the unbalanced entry journal, you will have to confirm (see Journal entry is not balanced! Check! Do you wish to continue?). Do not Check Balance- the program will save unbalanced journal entry without issuing a warning. This control is excluded at manual close for intial and closure document types
	It shows the active chart of accounts. From the drop-down list we can select different chart of accounts. Depending on the choice of the chart of accounts, settings are displayed on the tab Fill in account and subject according to payment order code and bank account. Tables for accounts contain accounts that are valid for the chart of accounts, which is selected in the box for the selection of the chart of accounts. When posting bank statement Pantheon will use accounts from the chart of account that is valid for the period (transaction date), which is charged on the importation statements.

1. Import Bank Statements - Settings for Linked Documents

Automatic filling to linked document, by accounts receivable and payable, and setting criteria and the order for searching subjects.

Under the Settings tab for linked documents, the user can choose the filling type for the following fields: Document, Linked document and External document.

Define the following data:

Set criteria and search order	You can select among the following available criteria: Name, Linked document and Bank account. Clicking the arrow button sorts those criteria to the field Apply or the field. Do not use.
Fill Data from Reference for Customer Payments	Set for the Document, Linked document and External document by clicking the button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - B to debit; External document - D to credit.
Fill Data from Reference for Supplier Payments	Set for the Document, Linked document and External document by clicking the button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - D to credit; External document - D to credit.

For detail description follow the link Bank Reconciliation.

2. Import bank statements - Fill in account and Subject According to Payment Order Code and Bank Account

Automatic filling of accounts and subjects according to reference codes, purpose code, and income and expense IDs and according to the bank account code.

Enter the following data:

Right mouse click on positions will offers us an option Advanced Settings.

New window will open:

For fulfilling data use instructions above. What is extra at that form beside instructions above, is "Find Account and Subject Based on Debit Reference". Here we can define which part of debit reference has meaning for posting. Debit reference can have three parts and each of it can define posting. An example bellow define that second part of debit reference represent subject code. Subject for entry will be found on second part of the debit reference. Same procedure can be used for account number.

If there are more document types for posting bank statements on which we want to have the same settings, we can copy settings from one document type to another. We use button  . With this button open new form Copy Settings for Bank Statement Import. We choose document type to which we want to copy settings and the Mode. The existing settings can be add or overwrite. To finish procedure use Copy button.

Program also includes the function for searching non-balanced journal entries!

See also:

• Predefined Document Types