Settings in the Document Types Settings

Settings in the Document Types Settings

Once the Cash Accounting option has been selected in the VAT panel of the Administration Panel, the VAT (Cash Accounting) option  will appear in issue and receiving document types in the Document Types settings.

You need to be careful that you do not select this option for all document types. The program will not use cash accounting for prepayment invoices, own use documents, retail invoices, and documents for issues and receipts to/from foreign countries even if this option has been selected in the Document Types settings.

Because the law also mention exceptions to the special system for cash accounting (Article 52 of the ZDDV-F), certain special examples from this Article must be handled with their own document type, where the Cash Accounting option is not selected.

It is also not recommended that this option be selected in credit note documents, because credit notes are usually not paid, or are paid only in exceptional cases.

Also, when you select the Cash Accounting option in the VAT panel of the Administration Panel, three additional columns for entering VAT accounts will appear in the VAT Accounts tab in the Account Settings (lower section of the Document Type settings for Issue/Receiving documents).

In the first three columns, accounts for retained VAT are entered; here, VAT retained in invoices is posted. In the second set of accounts, regular accounts for posting VAT are entered; in these accounts, VAT that appears in tax records is posted.  For more information, see the help topic on Cash Accounting.