Send eInvoice Abroad

E-invoices can also be sent abroad. For sending e-invoices abroad, a few additional key settings must be defined, for the sending to be done successfully.

HINT Conducting business with e-invoices, for all received invoices, is mandatory for budgetary users. The system for budgetary users receives e-invoices in eSLOG format. The currently valid version is eSLOG 2.0.

Below, see a use case of preparing the settings for sending an e-invoice abroad.

CASE SUMMARY The person responsible in the Tecta company wants to send an e-invoice to foreign customer Camping Park Umag. To successfully do so, the following settings must first be defined: Subjects Register – General Subjects Register – Bank Accounts Subjects Register – Location Codes Example of an IC element record in an XML file

1. Subjects Register – General

The person responsible wants to send an e-invoice to a foreign customer.

In the Subjects Register, the person responsible must enter the VAT number and Registration number into their corresponding fields when creating a new foreign business partner or an existing one.

The person responsible opens the menu Settings | Subjects | Subjects or by clicking the function key F11. The person responsible finds the subject and checks the validity of data in the General section.

If you are sending an invoice to Croatia, an additional field for ID for VAT (PIN) opens when creating a business partner (as seen in the image above).

In the Countries Register, the person responsible checks, or adds the PEPPOL code for seller and purchaser. The register is opened by selecting the menu Settings | Subjects | Countries.

In this case, the seller is Tecta Ltd., therefore Slovenia, and the purchaser Camping Park Umag: Croatia.

The PEPPOL code for Slovenia is 9949:

and 9934: for Croatia.

HINT For more information about PEPPOL, see the bizBox website.

Then, the person responsible defines the settings for the foreign customer.

2.Subjects Register – Bank Accounts

The person responsible for the customer checks whether the transaction account is entered correctly.

The person responsible goes to the Bank Accounts panel.

In the Bank Accounts (LCY) section, in the Account No., the person responsible checks or enters the foreign partner's bank account.

In the Def. field, the person responsible marks that this is the partner's default account (as shown in the image below).

WARNING Into the Account No., enter the bank account number without hyphens and spaces.

Next, the person responsible edits the location code.

3. Subjects Register – Location Codes

The person responsible checks or enters the location code of the organisational unit in the Subjects Register.

The person responsible enters the location code in the General panel, at Contacts.

The location code is composed like this – 9934:50063679828::HR99:12345:

• 9934 – country code for Croatia is always 9934
• 50063679828 – VAT number without the prefix
• HR99 – code for HR
• 12345 – the code of the branch, found HERE.

On the business partner contact, the person responsible enters the location code in the Division field.

4. Example of an IC element record in an XML file

In the XML file, data is written as shown on the file below.

For information about preparing an e-invoice and sending it, see the use case Send eInvoice. The case presents the process of sending an e-invoice in Slovenia, however the process for sending abroad is the same.