| Document creation date
|
The date that will be
used as the invoice date. |
From date / To date (Packing Slip)
|
Date criteria can be used to limit the selection of documents for transfer to the collective
invoice. Dates entered in this field apply to packing slip dates. |
From date / To date (Linked doc. 1)
|
Date criteria can be
used to limit the selection of documents for transfer to the collective
invoice. Dates entered in this field apply to linked document 1 dates. |
Currency
|
Select a currency if you would like to limit the selection to a currency in
internal documents. |
| Document Type |
Select an internal
document type if you would like to limit the selection to a single internal
document type. You can also set default document types for this function in
the Document Types settings. |
Consignee
|
Select a consignee if you would like to
limit the selection to a single subject. If you leave this field blank, the
program will display all non-invoiced internal documents and will create as
many collective documents as there are customers in the internal documents. |
| 3rd party |
similar as for subjects (1st party), you
can limit the selection of internal documents to an individual 3rd party
from the document of internal receiving/issue. This way you can for example
create the collective invoice for some receiving warehouse, that you have
entered in the data about the 3rd person in the internal issue. |
Warehouse
|
Select a 3rd party if you would like to
limit the selection to a single 3rd party. This way, you can, for example,
create a collective invoice for a destination warehouse that you've entered
as the 3rd party in an internal document. |
| Department |
the selection can be limited according to
the department from line of internal issue.
Select a department if you would like to limit the
selection to a single department that appears in internal issue lines.
The Program will find all documents (not lines), that have the
selected department entered in at least one line. The adding adds ALL
lines of these documents, regardless the data about department in the
other lines.
|
All combinations of Subject/3rd party
|
Select this option if
you would like the program to create an invoice for each subject/3rd party
combination that appears in internal documents. If you do not select this
option, one collective invoice will be created for each customer. |
| Create new invoice |
Select this option if you would like the
program to create a new collective invoice. Do not select this option,
if, for example, you have accessed the Adding window from an already
created collective invoice that you would like to add internal documents to. |
| Confirm transferred documents
|
Select this option if
you would like the internal documents that you will add to the collective
invoice to have Approved status once they are added. |
| Invoice Details |
In this panel, you'll find data about the invoice
from which you have triggered the
adding function. If you are adding the packing slips to an existing
collective invoice, its number will be displayed. If you are creating a new
invoice, it won't ahve a number at this point (the number has yet to be created) and
a series of question marks will be displayed in the last six spaces, like
with any other new document. |
| Transfer |
you can select two types of transfer of
internal issues into the collective invoice:
Select how packing slips will be transferred to the
collective document:
- Summary by items – if you have issued an
item using the
same ID in the internal issues, the sum of all internal issues it can be
combined will be transferred into collective invoice. The lines will
not be combined, if the ID of the item is the same, but lines of
internal issue differ by entered data about: department, cost driver,
tax rate, price and discount.
- Detailed by packing slips – if you have been issuing the
item with the same code with internal document, every item of internal
issues, as they have been entered, will be calculated into the
collective invoice.
|
| Fill in Collective Doc. No. |
Select
how internal documents will be marked once the collective
invoice is created:
- Do not fill - the number of the collective invoice
will not be entered anywhere in the internal issues
- Into Linked Doc 1 – data about the number of
the
collective invoice will be entered in the data about linked
document 1
- Into Linked Doc 2 – data about the number of
the collective invoice will be entered in the data about linked
document 2
|
Select
|
After you enter all necessary limiting
criteria, click the Select button. The program will display a list of
internal issues that correspond to selected limiting criteria:
By default, all internal issues are marked
for transfer to the collective invoice. Issues, that are checked in
the "Sel."column are marked. Of course, you can also unselect
documents (with the help of space or the mouse). In lower part, you can also
view the lines of packing slips selected for transfer, but you
cannot select or delete them.
|
 |
If the program has found multiple internal
issues, move through them using the cursor keys.
The program only displays internal issues, that have not been
invoiced yet. |
|
Add
|
When you mark the desired documents for transfer to
the collective invoice, click the
Add
button. The program will create a collective invoice
(or as many collective invoices as you need for the subjects in
the internal issues). When the procedure for adding issue slips to the
collective invoice is finished, the program will let you know: Adding completed. |