Creating a new cash receipt
In the Cash transactions module it is possible to create cash receipts, cash disbursements, cash reports and a list of receipts and disbursements. The cash receipt must be written out for each payment. All cash receipts and disbursements during the day constitute the cash report of that day.
In this chapter, we present a user example of creating a new cash receipt.
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CASE SUMMARY
The person responsible wishes to create a cash receipt for daily cash report on August 1, 2022. The only cash profit was the payment of invoice 22-3000-000010 of the buyer Ikea Europe d.d. worth EUR 3,050.00. The person responsible creates the cash receipt following the next steps:
- Opening the Cash transactions window
- Entering data in the window header
- Entering data in lines
- Entering data into General data
- Printing the cash receipt
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1. Opening the Cash transactions window
The person responsible wishes to create a new cash receipt for August 1, 2022.
For this purpose, they choose the Financials module from the menu and open the Cash transactions submodule.
The window automatically opens in the Cash receipt tab. The window is divided into several tabs in the toolbar:
- Cash receipt
- Cash disbursement
- Cash reports
- List of receipts and disbursements.
They continue by choosing the document type.
2. Entering data in the window header
In the header of the cash receipt, they can view the most important information about the document.
In the Document type field, they can choose among pre-prepared document types of cash receipts. In this case, those are:
- 8000 Cash receipt
- 8001 Cash receipt - Travel orders
- 8010 Cash receipt - POS Retail
- 8020 Cash receipt - POS BAR
- 8030 Cash receipt - POS retail RT
- 8020 Cash receipt - POS Service
The person responsible chooses 8000 Cash receipt.
They choose the payer of the receipt in the Subject field: IKEA Europe d.d.
They continue by choosing the payment method (cash, payment card, etc.). By clicking on the drop-down menu of the Payment method field, they choose the 17 - Payment card option.
A document can be assigned the confirmed status if it has been approved by person responsible.
The Order number is automatically created when the document is saved. In this case, document 22-8000-000003 is created.
After all the fields in the header are filled and the document saved, the person responsible continues by entering data into lines.
3. Entering data into lines
They start by entering data into cash receipt lines.
The first field - Name - represents the name or description of the basis for receiving cash. These are the following options from the drop-down menu:
- Daily revenue
- Other deposits to cashier
- Cash withdrawal from bank account
- Cash payment - retail
- Cash payment by customer
In this case, the person responsible chooses daily revenue.
The Document field is intended for entering the number of the binding document on the basis of which the cash receipt was created.
They manually enter the document number: 22-3000-0000010.
The Payment method is automatically filled with the choice from the window header.
They enter the value of daily revenue in the Amount field. In this case, the total amount is EUR 3,050.00.
By clicking on the 
(Add line) button or by pressing Enter the selected set of data is written in the line.
They continue by entering general data.
4. Entering data into General data
General data is accessed by clicking on the 
(Show) button on the right side of the window.
General data constitutes of three parts. In the first part, the person responsible chooses the date of issue and currency.
The Date of issue field is automatically filled with the current date in this case, the person responsible chooses August 1, 2022.
The Currency field is automatically filled with the default currency set in the admin console.
The second part is intended for entering data on the number and date of two binding documents. The most common use is the number and date of the invoice and/or the packing slip.
They continue to the third part of general data, where they check the information about payer and the person responsible
In the Title field the information about the payer is found: IKEA Europe d.d.; and the person responsible.
Once they finish entering all data, they continue by printing the cash receipt.
5. Printing the cash receipt
Once all fields of the cash receipt are filled, it is ready for printing.
They click on the Print button in the toolbar.
If they wish to choose a different print format, they click on the down arrow on the Print button and choose another option.
