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External IDs

External IDs are IDs for items or services your business partners use when conducting business with you. The Post, for example, uses its own IDs for their items (ordinary letter, standard letter etc.) which you enter to your items, e.g. postal service costs.

In PANTHEON, external IDs are listed in the Items register. In the menu, open Settings | Items | Items or press the F12 key and go to the eServices panel.

For every one of your Items, you can enter all subjects with whom you conduct business and their IDs for items and services that you usually buy. When this is done, PANTHEON will know e.g. how to create lines on a received invoice with your own items when importing eDocuments on the basis of the external IDs that were previously correctly entered (as shown in the picture below).

Subject

From the drop-down list in this field, select the business partner from whom you are buying a certain item or service.

HINT

If you want to use the entered ID and/or name for all subjects, select the corresponding settings in the program parameters (see the chapter External Identifiers).

If you want to use an external ID for a specific subject type, enter it into the Subject Types register.

ID

Into this field, enter the ID or code of an item or service that your business partner (subject) uses in their business. For example, enter the ID for item ordinary letter, for which the supplier uses the ID or code 8032442.

Completing the ID field is mandatory and cannot be "" (zero) or space!

You can also enter an EAN code.

Name

Into this field, enter the name of the item or service that your business partner (subject) uses in their business. For example, enter the name Ordinary Letter, which is used by your supplier for naming the item.

Default ID

Check the checkbox at the ID you want to set as the default ID. The code for the default ID applies to all item label printing, which is recommended if you use shelf labels for items (declarations).

GTIN

GTIN (Global Trade Item Number) is used for uniquely identifying a sales unit. Check the checkbox by the code that represents the global trade number of the item.

SKU

SKU (Stock Keeping Unit) is a barcode that can be scanned and is most commonly printed on item labels in retail. By checking the checkbox you mark that the entered code is an SKU code.

 

WARNING

For more information about using external IDs, see the chapter External Identifiers.

 

RELATED TOPICS:

Settings

Documents

SMS and E-Mail Notifications

Send Note by E-Mail

 

 

 


 

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