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Installments

Installments

Installments

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You can create installment payments for an invoice directly in a receiving document. The tab for entering and calculating installments contains the following information:

  • in the middle part enter the parameters for creating installments (number of installments, due dates of installments, due date of the first installment)
  • individual installments are displayed in the left part of the panel
  • in the right part, you'll find the total values and any prepayments or cash payments

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Parameters for Creating Installments

Invoice Date The date the invoice was received. This date is used as the due date for the part of the amount that has been paid in cash or with a prepayment.
Date of first installm. The date when the first payment is due. By default, this is the due date from the document. This date can be changed.
Interval Enter the number of days, weeks, or months until the next installment is due.
Installment Frequency The unit expressed by the number in the Interval field. Select day, week, or month.
No. of installments Number of installments with which the invoice will be paid.
Create Installments

When you click this button, the program calculates the installments and their due dates. In case the value of the invoice can not be split into fully equal installments, the difference will be calculated in the last installment. When the procedure is complete, the program will inform you about it (see Installment creating complete!).

If you have exceeded the maximum number of installments, set in the parameters, the program will respond with an error note (see Max number of installments (x) exceeded (X)!).
000001.gif Select the default values for creating of installments in program parameters , where you select the default type of installment, period for installments and the maximum allowed number of installments.

Data on installments   

In the left part of the tab you can see how the invoice will be paid. This arrangement of due dates of individual installments is also transferred into balance accounts/ general ledger.

Values and dates of the created invoices can be edited as well. You can also enter the due dates and amount of installments manually, without the function for creating installments (for example, when the amounts of installments for payment are not symmetrical).

No. The consecutive number of the installment. Installments can be numbered with consecutive numbers from 1 on. If part of the invoice has been paid in cash or with a prepayment, this payment will have the consecutive number zero.
Date The due date of payment according to the date of the invoice (for cash payment and prepayments) or according to the selected timeframe for payments due.
Amount The amount of the installment.
Payment Method The ID of the payment method. By default, this is the payment method entered in the document. It and can be changed if needed.

 
Confirmed This window tells you if the payment has been already confirmed and used to create of special payment orders. When you create special payment orders for a certain period and confirm them, individual installments in the window for installments calculation are confirmed too. Special payment orders are not created for confirmed installments! Individual installments can be  manually assigned confirmed status (for example, in the case of partial prepayment or partial payment in cash).

Data on value

In the right part of the panel, you'll find calculations of the amount to be paid:

To Pay The total amount to be paid.
Paid (cash/prepay.) The total amount of payment of the invoice in cash (with cash disbursement) and with prepayments (by linking with prepayments).
Remaining The difference between the value for payment and the sum of the installments. Even if you are manually entering installments, this field will tell you the amount for installments. Once you've finished editing or entering installments, the amount in this field must be equal to 0!

Entry cannot be completed until amount here is equal to 0. The program will display an error if it is not: Sum of installments has to same as the invoice amount!
Installments total The current sum of the installments to be paid.

 

000001.gif When you automatically post a document for which you have created installment payments, the program will post the amount to the payables account for suppliers (for example 2200) with the required due dates and number of installments.
Also, the transfers will be created using the due dates of individual installments.
000001.gif The amount for payment when creating of installment payments cannot be changed. If you wish to increase the value of the invoice due to the installment payments, this has to be done beforehand - in the document!
000001.gif If you have made a mistake and you do not wish pay the invoice by installments, enter 0 as the number of installments andclick the  Create Installments button in the middle part of the panel!

 

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