The
inventory count can be carried out with the Pantheon program package at the end
of the year. It can also be carried out for a shorter period.
The procedure for the inventory count is the following:
1st step - Data entry
If the inventory count
produces a different result than the records show, the difference can be
entered in two ways:
- directly into the computer (using hand-held
scanners or manually)
- print an inventory count sheet (link),
count the inventory and enter the results into PANTHEON.
2nd step - Comparison
When the inventory count has been performed and entered in
the computer, it has to be compared with the computer records. The comparison
shows the differences that will be shown later.
This comparison shows the deviation of actual quantities
from the recorded ones, which will be adequately posted later.
3rd step - Adjusting the inventory count
The next step that has to be performed is the adjusting of
the inventory count. The deviations determined through the count must be
surveyed
on the level of the company level. For explanations and examples see
Adjusting the inventory count.
4th step - Confirming the inventory count
After adjusting of the inventory count, the surplus and
deficit have to be adequately recorded.
For all items which have the inventory count surplus, the
adequate surplus documents have to be created (actually input on warehouse), for
all items that have the inventory deficit, the deficit documents have to be
created (output from the warehouse).
Documents for surplus and deficit have to be created
separately for every warehouse that is in use in the program.
Because the surplus and deficit documents creating only
adjusts the asset operation with the actual situation, all these documents still
have to be adequately posted to the general ledger.
The form is divided into:
| Task bar |
including the search window,
wizards,
reports |
| Inventory count header |
includes the date of the inventory count, number of
document for the warehouse in which the inventory count is performed |
| Lines |
includes the assets for which the
inventory count balance is determined and:
|
| Value data |
overall value of the influence on
the stock value, data about the linked documents |
 |
If you have defined more warehouses in
the company (for example Wholesale, Retail, Work Orders Warehouse...) you
have to repeat the inventory count procedure as many times, as many
warehouses are there.
|
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