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Customer

Customer

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Here you can enter customer data. It is used when receiving orders or issuing invoices and in the Financials module in general. Enter general information in the Customer panel.

 

Financial Details about the customer:

Contract Discount Enter default contract discount for the subject. You can enter it as percentage value.
Maximum Discount Enter maximum discount when issuing POS invoice for customer. Entering discount amount which exceeds the one entered here returns an error Maximum allowed discount is X %!.

The value "-1" is entered in the field by default. It means that discount will not be applied.

Currency Set currency used in invoices issued to customer. The currency used in customer's resident country is offered by default. That is, the currency is used in creating customer documents. Of course, you can change it at will.
Pmnt. Method Select type of payment.
Deliver Via Select ID of delivery terms.
Terms Set ID of terms valid for customer.
Place Set delivery location for customer.
Subject Type Optionally, select subject type in Subject Types. It serves as a template for the Subjects register, by setting the general settings, for example the currency, number of days for payment and similar for selected subjects. If a common characteristic for an individual type of subjects is changed subsequently (e.g. number of days for payment), you can change it in the Subjects register by using the Copy function.
Interval Double-click the field to open Recurring Invoicing Intervals. Here set interval which will be used as criteria in creating collective invoices.
Payer Set default payer. It can be used when entering the ID for some receiving location (e.g. CUSTOMER - WAREHOUSE1). Specify ID of subject being charged for the delivery to the location. It appears as the main subject in the document (e.g. Customer and Co.). The recipient is filled in the box for entering a second subject when entering orders or invoices. Payer is automatically filled in the first name field.
Days to pay and clerk are filled with ID of second subject in invoice issued.
Margin Default Margin for this Customer
Deafult Order Validity If in the field is defined some number, than for this subject this number of days is set on Sales Orders as tumber of validity days. The field can be filled with numbers, max 3 signs.
If the field has default value -1, then the Order validity is set from Administration panel / Orders - Order validity defined. 
Sell To Select type of sales which will be used by default when creating a new issued invoice and sales order. Select the appropriate option to ensure validity of VAT records. You can select among the following:
  • VAT registered - Sales to domestic taxable persons, identified for VAT (default selection).
  • Export - Export of goods into third countries, which belongs into the VAT invoices issued.
  • Export - EU - Export of goods to EU Member States which belongs to the VAT invoices issued for deliveries to the EU if the subject has been registered for VAT purposes in one of the EU Member States (see General Subject Information).
  • End Customer – Sales to domestic and foreign non-VAT-registered persons.

On changing the sales mode it checks whether VAT ID is correct (see 4688 Purchase/Sale type has been changed! Do you want to change tax number prefix also?).

Price Calculation Select how the discount should be shown in sales orders and documents of issue:
  • Show Contract Discount Separately - Gross price and percentage of discount are shown separately (default choice).
  •  
  • Show Discount Separately
  •  
  •  
  • If selected, sale price (first price range from the Items register) will be selected always for price in line, while the difference from the actual purchase price is shown as item discount. Here it is not recommended to change discount for item! This calculation is only suitable for sales and sales orders because sale price is the basis for discount calculation.
  •  
  • Discount Included in Price:
  •  
  •  
  • Only net sale price, already deducted for discount, is shown in the document.

For a more detailed treatment see price determination hierarchy!

(added in version 1002700)
The option is the same as defined in the Administration panel / Company / Terms of Sale / Price calculation.
The default value of this field is the same as defined in the Administration panel, but it can be changed here for the specific Subject.

Pricing Level

It is the default pricing level for customer from which sale prices will be calculated in orders and invoices. You can rename them in Pricing Level Names fields in the Items panel in Administration Panel | Program Parameters | Items | General. Select one of the following:

  • Sale price (set by default)
  • Wholes. price 1
  • Wholes. price 2

 In case switch "Use retail price for POS" is set ON then the pricing levels set here will not be considered on POSX documents. In this case Sale price will be set.

Clerk Set clerk.
Del. Priority Here you can set priortydelivery priorty for a customer, which it will be automatically transfered to order as it is set in Terms of sale
Days for del. here you can specify how many days are neede to deliver order to customer. it is transfered automatically to order when customer is selected as it is set in Terms of sale

Electronic Data Interchange

Enter this data with customer or supplier; they can be shown with one as well as with the other type of subject.

Choose parameters for cooperating with subject through interchanging documents in e-Slog mode:

Business Documents Enter or select from dropdown menu whether the invoices issued to this subject are being exported to e-Slog or not (all subject's documents can be imported regardless of what type you have selected).
  • Traditional and Electronic - it is being exported into e-Slog by default (it has the same effect as the Electronic e-Slog - simple invoice type).
  • e-Slog - Simple Invoice - It is being exported into e-Slog by default, as a simple invoice.
  • Traditional - By default it is NOT exported into e-Slog with using the export function for exporting (for example see Export e-Slog Documents for Customer).
Documents are Signed If checked, authenticity of electronic signature of the sender is requested. If checking of the documents has been selected, but the document has not been signed, you cannot import it and the program returns an error (see 5343 Document is not signed!).

Upon receiving a signed document, authenticity of the signature is checked in any case. Regardless of whether the checkbox is checked or not. If signed but it does not pass the signature check, import is not allowed and an error message is returned (see 5340 Verification of signature not successful!).

(The checkbox does not affect the signing of exported documents - for this purpose the signing of exported documents has been selected in the Program Parameters | Company | General of the Administration Panel.)

Documents are Encrypted Not in use.
Subject's EAN Code This code is used to identify subjects with which you exchange documents through e-Slog.

 

Interest

Calculate Interest If unchecked, no candidate for calculation will appear in interest calculation.
Type of Interest Rate Having agreed upon contract interest rate for late payments you can select an interest rates table for calculating default interest.  
Type of Interest Rate Select type of interest rate for calculation, e.g.. contract interest.

 

Processing Center

Line No. Displays consecutive contract number. It is assigned automatically, but you can assign it manually as well. When creating documents the first available contract number is offered.
Contract No. Enter contract number.
Bank Account Select a bank account (from the Bank Accounts panel) for payment of bills using the processing center.
Frequency

Select a date in document of issue from the Frequencies register. It allows for a seven-day transaction lag when setting due dates in documents of issue.

If you select frequency Date Due, days for pay on document program will fill with value from payment deadline from financial details.

Payment Method Select a method in Payment Methods. Only payment methods with Z - Processing Center option selected appear on the list.
Consecutive No. Enter or select subject's consecutive number. You can only enter numerical characters. The following error is returned when attempting to enter characters: XXX may contain only letters. No letters are allowed.
Valid From Enter start date of contract validity.
Valid To Enter end date of contract validity.
Payee Bank Account Select a payee bank account (from the Bank Accounts panel). You can only select accounts with set Z - Processing Center option.
Type Select type of transaction for creating export files. The default value is 00 - Resident's bank account.
 

Data being entered in processing center are checked. The following message is returned attempting to approve a line which lacks data: Incomplete data (XX). Supply contract information.



 

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