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Receiving Document Header
Receiving Document Header
Receiving Document Header
Header of receiving includes the most important data about the document:
supplier, second person (linked with business), number and dates of
document and other important information:
Supplier (Primary
subject)
| Select the
supplier to whom payment will be made for the
goods from Subjects register. This is the
subject to which payables will be posted in the subject accounts/general
ledger.
You can also find a supplier by its tax number, if you've entered a tax
number in the Subjects register. |
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This button will open the Subjects register, where you can
enter a subject that has not been entered in the Subjects register.
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Forwarder (3rd party)
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An additional business subject. By default, this is the same as
the primary subject, which is why the program will automatically enter the data
from the Supplier panel in this panel . You can change the information in this
field if you would like to use a Supplier/freight forwarder combination, etc.
If you fill in this panel first, the program will
automatically enter the information in this panel in the adjacent panel
(Customer or primary subject). |
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This button will open the Subjects register, where you can
enter a subject that has not been entered in the Subjects register.
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| Contact |
You can select a contact person for both subjects (primary
subject and 3rd party). The program takes contact persons form the list of contact persons in the
Subjects register. By default, the program
will enter the first contact person from the list. Of course, you can also select
a different person from the lookup list or enter the data manually.
Only contact persons with "Active" status will
appear in the lookup list.
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The names of these two panels that will
appear in actual documents can be entered in the
Document Typessettings. The names that will appear in reports of a
documents can be set in the
Report Types settings. |
Receiving
| The date of the
receipt of the goods. This is the date
that will be shown as the date of receiving on the
warehouse card.
| | Invoice
Receiving |
The invoice receiving date is required for the VAT
report in the ledger of received invoices. For the purchase type Import, it
has to be same as the VAT date. With imports from
third countries where these two dates are not the same, the program
displays an IRIS message: 4680 Date of receiving has to be same as VAT date!. |
VAT
| The date for VAT. The program uses this date in
VAT records to determine which tax period the
document belongs in. |
Number
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The unique number of the document: a
two-digit code for the year, a three-digit code for the type of document (same
as in the Document Types register), and a six-digit consecutive number.
The
number is created automatically by the program and cannot be changed. For
entering of deleted documents and for setting the
consecutive number counter use the function for
inserting documents.
By double-clicking the number of the document, you
will open the Document Types settings to the document
type with which the document was created.
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Approved
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Check this box when the document is confirmed (signed) by an
authorized person. The
data on value in confirmed document cannot be
changed! With
valuation by average prices,
refresh movements will not change the valuation
price of confirmed documents!
Costing cannot be changed in a confirmed document. If you try, the program
will display an error (see
Document is already confirmed! You cannot
correct the calculation anymore!).
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As the date of the document in the
general ledger, you can enter the date of the
packing slip, the date you received the invoice, or the dates of linked documents. Use
the date of receiving of the invoice for the VAT
records and to determine in which tax period
the document belongs. You cannot select an invoice automatic posting until it is approved (by the
default settings!)
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 Department
| Select a
department if you would like to link the issue with a
department, cost center, profit center, etc. within the company. The program will
look for a default department in the following order:
- If a default department has already been entered in the
Document Type settings, this department
will be entered here.
- If the document contains movements that are
automatically created by
work orders and a default department
has not been entered in the Document Types settings, the department in
the work order will be entered here.
- If none of the above apply, the department that
the
clerk logged into the program
belongs to will be entered here.
The department entered here will be automatically
entered in the document lines. |
Purchase
| The default sales
type from the supplier's entry in the Subjects register, which can also be
changed. The method for
searching for tax tariffs depends on the purchase
type. Correct purchase type is also of crucial importance for correct VAT records!
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| Currency |
The default currency from the
settings. If you have selected the default value for this
customer in the supplier's entry in the Subjects
register, it will be
used instead. A different currency can also be selected from the
Currencies register. |
| Payment method |
The default
payment method
from the supplier's entry in the Subjects
register. It can be changed if needed by selecting
a different payment method from
the Payment Methods register. |
| Days |
Number of days to the due date for
payment. This data is entered by
default from the
supplier's entry in the Subjects
register!
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| Due by |
By default, the basis for the calculation of the due date is the date of
the issue of the invoice. A different base for the calculation can be
selected in Program Parameters | Goods |
General. The due date is the date of document + the number of days
in the Days field. The Due Date and Days fields are connected: changing one
will change the other. |
| Linked Document 1 |
The number and date of linked document 1.
You can enter the number and date of two linked documents. The purpose and name
of these documents can be set in the
Document Types setttings.
If needed, you can tranfer the dates and numbers of the linked documents to the
subject accounts/general ledger when
automatically posting.
Linked document 1 is most commonly used for the number and date of the supplier's
packing slip.
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| Date |
The date of linked document 1. |
| Linked Document 2 |
A second linked document can be entered the same way you entered linked document
1. |
| Datum |
The date of linked document 2. |
| Origin |
The origin (the country of the recipient of the goods) from
the
Countries register. The ISO code of the
desired country is entered in this field (for field 8 of the
Intrastat). By default, the program
will enter the ISO code of the supplier's country. |
| Pay. Meth. |
The default payment method
from the
supplier's entry in the Subjects
register. If needed, you can select a different payment method from
the
Payment Methods register. |
| Text | The default text for this customer from
the
supplier's entry in the Subjects register. |
| Delivery | The default delivery method from the
supplier's entry in the Subjects register.
You can also select a different delivery method from the
Delivery Methods register. |
| Terms and Place |
When exporting goods:
- enter delivery terms from the
Delivery Terms register;
- enter the destination or
place of delivery (depending on the terms) from the
Postal Zones register.
Default delivery terms and place are taken from the
supplier's entry in the Subjects register.
Delivery terms and place can also be transferred from an
import SAD.
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| Triang.
Tr. |
Select a type of
Triangle Transaction. By default,
0 - not a Triangular Transaction is entered in this field. In an issue invoice, you can select one of the following statuses:
1 - Supplier of goods
2 - Intermediary
This information is important for:
- Intrsastat forms. Transactions of type 2 are not recommended for
Intrastat forms. If you attempt to add this type of invoice to an
Intrastat form, the program will display an error
- Imports. If you select a 3rd party for the goods, the movement will
be recorded in field 26 of the DDV-O form. See
Self-taxiation with Imports
for an example.
- VAT accounting, VAT ledgers, and VAT summary reports after 1.1.2008.
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| Clerk |
The person
responsible for the document. Depending on the
settings
that you've entered, the program will either enter the user logged
into the program or the responsible person entered in the
supplier's entry in the Subjects register.
The settings in the
Program Parameters will determine whether
or not this field can be changed. |
| Created By |
By default, this is the
user logged into the program. The Created by field cannot be changed. |
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