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Izvoz podatkov v datoteko Exporting data from an Intrastat report to a file The Import/Export button in the lines buttons of the Intrastat report module will open a window where data can be exported or imported to a file.  |
By default, Intrastat forms will be marked for transfer to the file if: - their dates fall within the selected period
- they have a combination of type (formal status, section 21 of the Intrastat report) and status that stipulates that they be exported.
| | For a description of the file structure, see Intrastat Report Structure. | 
| Period | The date of the reporting period. | | 21 Type of document | Select a type of document if you would like to limit the data to be exported to a single type of document (section 21 of the Intrastat report.) By default, no checks are performed; all documents whose status stipulates that they be exported are exported. You can also limit the exportation of data to an individual Intrastat type of document (section 21 of the Intrastat report.) | | Status | Select a status if you would like to limit the data to be exported to a single status. By default, no checks are performed; all documents whose status stipulates that they be exported are exported. You can also limit the exportation of data to an individual status. | | Path to export file | Specify a path for exporting data (where you would like to store the created file). For information on file structure, see Intrastat Report Structure. | | Path to import file | Specify a path for receiving a return message (where you would like to store the return file.) For information on file structure, see Intrastat Return Message Structure. This is the only information that needs to be entered to import data for an Intrastat report. | | Consecutive nubmer of dispatches in year | The consecutive number of the sent file in the current year must also be listed. This number must be listed in the file. This number is generated automatically by the program. It does not need to be edited. However, situations may emerge where the consecutive number needs to be changed (manually deleting a file before you send it; sending test reports). In these cases, it may be edited manually. | | Document Types | Select the Intrastat report document types that you would like to export to the file. By default, all Intrastat report document types are selected. |  | This button will collect Intrastat reports that meet the criteria you've entered. | Information about the Intrastat reports  | This button will export the data in the selected reports (in the list below) to the specified directory. The file is named automatically. The name is made up of the year and month of the reporting period, the consecutive number of the sent file in the current year, and the time the file was created. If no documents have been selected for export to a file, the program will return a message: No document selected! | | Number | The internal PANTHEON number of the Intrastat - Arrivals or Intrastat - Dispatches report. | | Date | The date of the Intrastat document. Due to built in controls, this date always falls in the same month as: | | Declarant | The declarant (section 4) from the Intrastat form. | | 21 Type | The current type of document from section 21 of the Intrastat report. This can be: - Blank - The report has yet to be exported. In this case, the next column (Status) will have the value 1 - New entry. Once successfully transferred, this document gets status I.
- I - Original form - The report has already been exported, and is currently being edited (there will be a replacement form.) In this case, the next column (Status) will have the value 2 - Entry correction. Once successfully transferred, this kind of document gets status N.
- N - Replacement form - Forms with this type are not exported, regardless of the status.
- B - Delete previous - The report has already been exported, and is now being reversed (deleted.) In this case, the next column (Status) will have the value 3 - Delete document. Once successfully transferred, this kind of document gets status B.
- 0 - Zero report- tako poročilo pošljemo, če v tekočem mesecu nismo imeli prometov za poročanje. V takem primeru je v naslednjem polju (interni status) šifra 4 - Nično sporočilo. Pri uspešno opravljenem prenosu dobi tak dokument formalni status 0. This type of report is sent if, in the reporting period, there are no transactions to report. In this case, the following column (Status) will have the value 4 - Zero report.
| | Status | The internal status of the document. This can be: - 1 - New entry. This status is automatically assigned to every newly created document. Once successfully transferred, this document is assigned type I (see previous field).
- 2 - Entry correction. This status must be manually selected. If a document has the internal status 2 - Entry coorrection, and the Type of document is I, it is resent in its entirety. Once successfully transferred, this kind of document gets status N.
- 3 - Delete document. This status must be manually selected. If a document has the internal status 3 - Delete previous, and the Type of document is I, it is transferred and reversed in line with the instructions. Once successfully transferred, this kind of document is assigned type B.
- 4 - Zero report. This status must be manually selected. If there is no data to report in an individual reporting period, open a new document header and select status 4 - Zero report. Do not enter any lines. Once successfully transferred, this document gets the status 0 - Zero report.
- 8 - Sent. This status is given to documents that have already been exported to a file. By default, documents with status 8 are NOT selected for (re-)export to a file.
- 9 - Received. This status is automatically assigned by the program if the program detects that the reply (see Importing Data from a Reply specifies that the sent document was received and contained no errors.
| | Error in column | Any errors that can be detected before data is exported; for example, fields that are mandatory left blank, or an incorrect number of characters in a certain field (the Country code in section 8, for example, must be made up of 2 characters (see Intrastat Report Structure.) Also, any errors pertaining to the special threshold are reported (see Document Types settings for Intrastat documents): - If a company has not exceeded the special threshold, the program checks that sections 8, 10, 13 and 14 have been filled in with data of the appropriate length, as specified by the structure of the Intrastat report.
- If a company has exceeded the special threshold, sections 9, 11, and 19 are checked, as these are mandatory.
Double click the document number to open the document and add or edit information in the document. Once all errors have been resolved, click the Export button again. Check if any other errors have occured. Now press the Export button to export the file. Section 13 has a control that checks that the entry contains 8 characters (without the 9th character, which is 0 by default if not entered). | Despite a message about the error, the document will be exported to the file. However, it will be rejected by the recipient! If one entry is either missing or of an incorrect length, only the first detected error will be reported. | | | Last document in period | Check this box if this is the last document in this reporting period. By default, this is read from the Intrastat document. You can also specify it here by marking the document in the lines. | | Select | Check this box to include the document in the documents being exported to the file. By default, all Intrastat reports with a type (section 21) and status that specify that they are to be exported are selected. Here you can exclude individual documents by unchecking the box. Conversely, documents that were not selected by default can be selected for inclusion in the file. The right-click menu can be used to select (Select All) or un-select (Deselect All) all of the documents in the list: 
| | For a general descpriction of taskbar functions, see Taskbar. | The  icon will print information about the documents in the Export - Intrastat window. General information about the Intrastat documents (lines) will be printed. You can also customize the report with additional data from the Intrastat report: 
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