There are five basic types of goods receiving:
| Document
| Receiving of goods, which changes the balance
at a warehouse and creates a liability to the supplier and
cost invoices.
|
Internal
| Internal receipt of goods (for example, packing slips for
collective issues, goods on loan). |
Collective
| Invoice multiple
internal receiving slips with one invoice which does not change the
balance at the warehouse.
|
Prepayment
| Prepayments made for goods and services
|
Related topics:
Data from receiving invoices is necessary not only for
correct VAT (Value Added Tax) management. PANTHEON can serve as a
record of receiving invoices due to its flexible nature. This way, receiving
invoices for goods and items (that is, those used for your business activities), invoices for costs, and invoices for fixed assets can be
stored. Ideally, the user should separate the invoices into three categories, open
separate types document types for them, and then manage them as a whole.
Additional advantages of entering of all invoices include:
| Overview | You
won't have to look in the general ledger (where posts can be delayed) to
check costs, but in the module used to create cost documents with the help
of powerful calculation tools. |
| Pre-preparation for posting
| Receiving invoices
recorded in the program can
be easily posted to the general ledger. Set the account of the costs for
an invoice and you can transfer the data into subject accounts with
automatic posting. |
|
No
losing or forgetting invoices
| Because all invoices are
stored in one place, the losing of the documents doe to
non-synchronized posting or the human error is not happening. you won't
be losing documents due to uncoordinated posting (the old way: goods
accounts to goods accounting, cost invoices and fixed assets directly to
the general ledger) or human error. With a good system at your company,
by which every invoice is entered in the program as soon as it arrives
at the company (you can always reverse it later), the possibility of
data loss is it is infinitesimally small.
|
| Analytical tools |
The goods module has powerful analytical tools for the subject
accounts and general ledger. Adequate coding of expenses (within the Items register), where you can precisely
determine where and with whom the costs will appear, is an added bonus. |
|
General ledger control |
Reports of the general journal can be compared with reports of the
general ledger and in order to find deviations quickly. |