Collective receiving

Collective receiving

Collective receiving

With the normal receiving as described here, the internal receiving is invoiced afterwards. The collective invoice of the subcontractor is a bit different (see Collective receiving of the subcontractor's invoice).

The collective receiving is used where the supplier invoices multiple invoices with one calculation. The basic characteristic of the collective invoice is, that it does not affect the situation of the warehouse (this role is taken by the internal receiving), it belongs into the tax records, which is the base for posting of liabilities towards suppliers.

Packing slips, created only with the internal receiving, can this way be completed with the invoice.

Basic characteristics of the document for the collective receiving are set in the document type of the collective receiving.

New collective invoice is created simply by choosing the type of document for invoicing on EXISTING document, and click the Add button. According to the normal procedure you may also click for new report and click the button Add. The program will create a new document according to the entered parameters (see Adding the packing slips). 

When all the needed limiting criteria has been entered, click the Select button. The program will display a list of internal receiving, that correspond to chosen limiting criteria.

The program will only offer the internal receiving, which have not been invoiced yet.

When the adequate receiving slips have been marked, click the Add button.

The program will create the collective invoice (or as many collective invoices, the many you need according to the subjects in the internal receiving slips). The program will report, when the procedure of adding is over (see Adding completed!).

The meaning of certain functions and fields is logically equal to the document of receiving.

For description of the task bar see Task Bar by the received invoice! Adding of goods movements and orders (see Add) in the types of document of collective receiving can be found in the wizards menu!

	If you delete the collective invoice, the data about the number of linked document and status in document of internal receiving will not be deleted!
	For calculation of the purchase price see Calculation of the receiving of collective invoice!

Also in the collective invoice the mouse right click menu is available. It is same as with the received invoice.

The Overview of linked documents is especially welcome here, where you see which internal receiving have been linked with the collective invoice, with double click on the number of the internal document, it is being opened directly.