Prepayment Return

Prepayment Return

On the Prepayment return panel you can transfer trip documents, create cash disbursements or move trip documents to the payroll.

The panel has following data:

	With a click on the Move to Other Trip button, the program will move unpaid trip documents to the trip document you would like to pay out.
	With a click on the Create Cash Receipt button, you can create the cash receipt.

	With a click on the Print button, the program display a report for cash receipt.
	With a click on Move to Payroll button, you can transfer the trip document to the payroll.

Move to Other Trip Function

The overpaid prepayment can be calculated through the Move to Other Trip button .

If you click the button, the program will open the following form:

First, you can define criteria for the unpaid trip documents that should display in the table below. Next, click the Find button. The filter criteria will become smaller and the table above larger. In the table will display unpaid trip documents that meet the selected criteria.

In the Trip field you can define the trip document to which you would like transfer overpaid prepayments from unpaid trip documents. If you click the Select All button, the program will for the transfer select all trip documents. For an individual employee you can at the same time transfer more trip documents. If you do not want to transfer all trip documents, you can manually select documents that you would like to transfer to another trip document of the employee in question. If you do not select any trip documents, the program will display an information message:

To activate the procedure, click the Transfer button and the program will display a confirmation message:

To confirm the procedure, click the OK button. The amount will be transferred to the Returned field, and the number of the trip document from which you have transferred overpaid prepayment will fill-in in the Document field.

Create Cash Receipt Function

The overpaid prepayment can be calculated through the Create Cash Receipt button .

If you click the button, the program will open the following form:

The amount of the cash receipt will be transferred to the Returned field, and the number of cash receipt document from which you have received the overpaid prepayment will fill-in in the Document field.

Move to Payroll Function

The overpaid prepayment can be calculated through the Move to Payroll button .

If no overpayment has been made from a certain trip document, the program will display a warning:

Before running the Move to Payroll function it is required to set the Earnings Type for Refund field in the Administration Panel | Settings Program Parameters | Personnel | Payroll | General | Trip Prepayment Return section. Through the set earnings type you can make a deduction due to the overpaid prepayment.

First, you can define criteria for the unpaid trip documents that should display in the table below. Next, click the Find button. The filter criteria will become smaller and the table above larger. In the table will display unpaid trip documents that meet the selected criteria. Select trip documents which you would like to transfer.

In the Calculation field below, you can define the payroll to which you would like to transfer the overpaid prepayments.

For an individual employee you can at the same time transfer more trip documents. Select trip documents which you would like to transfer in the payroll.

To finish the procedure click the Transfer button and new earnings types with trip values will be crated in the payroll.