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Generating Reports and Posting

Generating Reports and Posting

010381.gif010411.gif010382.gif010383.gif

 

By clicking the Calculation button  opens a report window where you can post automatically.

On the one hand it is mandatory to enter certain parameters (e.g. date), yet on the other hand some (e.g. subject, department) serve only as additional criteria used in creating summary reports and validating calculations.

000001.gif As far as date criteria are concerned, it should be noted that in most custom postings it is most adequate and wise to use the PERIOD DATE criteria of posts.
000001.gif VAT DATE is the single adequate date criteria to be used in  periodic VAT reports.
DUE DATE is the single adequate date criteria used in case when you calculate values using interest rate tables in formulas.

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Documents Tick document types used in posting (general journals), from which you want to obtain data (documents that are for record only are not listed!).
Errors Here is displayed the panel containing an error list that occur in posting by template according to the specified check in Chart of Accounts (for detailed treatment see Errors in Posting Templates).

Checking is performed only in templates of the P - Custom Posting type.

It displays the consecutive number of message, code of account and an IRIS message containing the error occurring in the Chart of Accounts.

42292.gif
Account Here you can enter the account code. You can create calculation for a specific account or (by using wildcard characters ) also for individual account groups. This option proves useful for creating test calculations.
Usually it is left empty!
Currency Select the currency in which the post was made. If you do not select a currency, the calculation is made in primary currency .
42293.gifAuto-Refresh Every time you select a type of report the values are calculated accordingly. Whenever you just want to use a different report type (e.g. from detail to summary) but a recalculation is not necessary, do not check it.
By default data are collected again after changing the criteria.
Subject Create a report by individual subject from posting lines.
Department Restrict the reprot by departments from posting lines.
Cost Ctr. Restrict the report according to the cost center from posting lines.
Period From The start  period date from journal entry header to be considered in the report.
It is the most adequate criteria when creating a report with most custom postings, and in most cases you cannot leave the field empty..
(Period) To The endperiod date from journal entry header to be considered in the report.
It is the most adequate criteria when creating a report with most custom postings, and in most cases you cannot leave the field empty..
Document From  The start documenta date from journal entry line. It is used only in summary and test print-outs and reports. Usually it is left empty.
(Document) To The end documenta datefrom journal entry line. It is used only in summary and test print-outs and reports. Usually it is left empty.
VAT From  The start VAT date from journal entry line. Usually it is left empty, but it is the only appropriate date criteria to be used in periodic VAT accounts.
(VAT) To The end VAT date from journal entry line. Usually it is left empty, but it is the only appropriate date criteria to be used in periodic VAT accounts.
Due From

 

 The start due date from journal entry line. Usually it is left empty, but this is the mandatory date criteria whenever you are referencing Interest Rates register in formula.
(Due) To The end due date from journal entry line. Usually it is left empty, but this is the mandatory date criteria whenever you are referencing Interest Rates register in formula.
Create Enter typical parameters used in creating journal entries:
  • Document Type - It is represented by the number of document type where the journal entry is created. By default the value is entered in register of templates for automatic posting.
  • Period Date- Enter journal entry period date.
  • Date Posted - The date on which you posted journal entry.
Append You can perform posting so that you select the Append option in Posting Type box  and select the existing journal entry and add posting lines generated on the basis of the formula from the template.
42294.gif By clicking the print icon creates a calculation and displays data. The latter are displayed in the currently selected report type (see Report Type box).

For troubleshooting see error list in the topic Errors in Posting by Template.
Posting By clicking this button posting is performed  according to formulas in posting template lines and data entered.
If you do not check any document types in Document Types box, the button does not appear!
For troubleshooting see error list in the topic Errors in Posting by Template.
Factor By clicking this button opens Revaluation Rates register, that is, revaluation factors, which are used in the Fixed Assets module. Here you can create a revaluation report (see Capital Revaluation Report).
Settings By clicking this button directly opens a template for automatic posting,used for report and calculation.
Report Type Data can be displayed using different types of reports. Select it, by double clicking its name or select it from the right-click menu (right-click the print icon).
  • Posting Template- It displays settings of posting template. You can create this report by right-clicking the print icon and selecting it from posting template taskbar.
  • Report - Revaluation/Interest - The data for this report are available only if you used revaluation or interest in the formula (for example and detailed treatment see Revaluation Report - Detailed).
  • Report by Lines - Detailed - It displays results by individual steps, that is, lines containing the subject and department.
  • Report by Lines - Detailed including cost centers- It displays results by individual steps, that is, lines containing the cost center and department
  • Report by Accounts - Summary- It displays the summary result by accounts (see Revaluation Report - Summary)
  • Report by Accounts - Summary - Debit and Credit Separately- For example of report see Posting VAT
  • Report by Lines - Summary - It displays summary values, as calculated in individual lines, and does not specify accounts for posting
  • Report by Lines and Accounts - Summary - It displays a summary report of calculated data by lines and accounts (see Revaluation Report - Summary)

 

   

     


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