Printing documents

This eWorkflow enables the mass printing of documents from eDocumentation.

It can help you print documents for subjects for which paper correspondence is used.

In practice, this means that a person responsible creates invoices for the customer with whom business is conducted in paper form. The invoices are then exported to eDocumentation using the Print document range functionality. The person responsible then uses eWorkflow Print documents to mass print the invoices from eDocumentation.

The key steps in using this eWorkflow include:

1. Selecting the documents for printing – The eWorkflow selects the issued invoices (status Send in Documentation) of the subjects for which paper correspondence is selected.

The key blocks in this step are the Script and DMS to files blocks.

2. Printing – In this part of the eWorkflow, the selected documents are printed using the default printer. In this step, the key block is the Print files block.
3. Changing the document status – In this part of the eWorkflow, the status of printed documents changes to Finished. In this step, the key block is the Database block.
4. Information – This part of the eWorkflow displays the information about the number of documents printed. The eWorkflow is finished.

For the eWorkflow to work properly, the following settings must be defined beforehand:

1. Activating the eDocumentation package

For the eWorkflow to work properly, you must first activate the eDocumentation package. For more information, see the chapter Activating eDocumentation services.

2. Transferring the predefined eWorkflow Print documents

For a more detailed description of how to transfer the predefined eWorkflow using the Web Service, please see the chapter Transferring eWorkflow via PANTHEON Web Service.

3. Defining the settings in the Subjects register

For subjects for which business is conducted in paper correspondence and for which you want to print invoices using eWorkflow Print documents, you need to modify the settings in the Subjects register.

From the menu, you need to select Settings | Subjects | Subjects. The Subjects register opens.

From the drop-down list in the Business documents field on the General panel, select Traditional (i.e. paper correspondence) for the selected subject.

4. Installing the printer in Windows

Printing requires a connection to a printer. You can check the existing settings in the Windows menu Start | Settings | Devices | Printers & scanners.

For detailed installation instructions, see Install a printer in Windows.

HINT To help you understand eWorkflow Print documents, see the use case described in the chapter Printing documents (use case).