Invoices Received
The Invoices Received tab of the Automatic Posting panel allows you to automatically post received invoices. It allows you to select posting type, documnet types, accounts and posting method, review possible errors and journal entries.
The tab can be accessed from the menu Financials | Accounting Dashboard and selecting Financials | Automatic Posting.
The tab contains these features.
In this section, the criteraia for posting can be selected and saved.
| Posting Type |
Select a posting type. There are two options:
- Create - if selected, a new posting is created.
- Append - if selected, a posting is appended to existing posting.
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| Document type |
Select a document type for the posting. |
| Target date |
Select the date for the journal entry. |
| Posting date |
Select the posting date for the journal entry. |
| Account for Positive Rounding Differences |
Select the account for posting of positive rounding differences. |
| Account for Negative Rounding Differences |
Select the account for posting of negative rounding differences. |
| Rounding Difference |
Enter the maximum amount of rounding difference that is allowed to be posted.
If an amount is larger than the one specified here, it will not be posted as a rounding difference. Rather, an error message will be returned, and the invoice will not be posted.
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| Posting Method |
Select a posting method. There are four options:
- Each Line to its Own Post - by using this posting method every line from the receiving document is posted to the journal entry separately by the accounts according to the settings in the document types, Items register or the account in the receiving document line. At the same moment the note, as long as it exists, is transferred from the document line to the journal entry line.
- Lines with notes separately - creates a seperate line for every note.
- Combined - it will be posted in totals according to the preset accounts.
- Combined without notes - it will be posted in summary without notes.
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| Document Types |
Select one or multiple issue document types, for which you want to created posting. |
| Post |
By clicking this button, the posting is executed. |
| Document Date From - To |
Select receiving date. |
| Invoice Date From - To |
Select invoice date. |
| Save Settings |
By clicking this button, criteria set is saved and loads next time the form is opened. |
Tabs in the bottom of the Invoices Received tab allow you to check possible errors and posting results.
This tab contains information about possible errors.
| Database |
Displays the name of the database with an error. |
| Key |
Displays the key of the document with an error. |
| Line |
Displays the line of the document with an error. |
| Item |
Displays the item of the document with an error. |
| Error |
Displays the error. You can read more about the errors in the chapter Errors in Posting Invoices Received. |
This tab contains information about journal entries.
| Company |
Displays the company for which the posting was created. |
| Database |
Displays the database in which the posting was created. |
| Key |
Displays the key of a posting document. |