Issue Document Lines
Issue Document Lines
In the lines of issue, enter detailed information about issued goods or
services.
| Source Warehouse |
Select the warehouse from which the goods
will be issued (a default warehouse can be selected in the
Document Types register). Valuation prices will
depend on the warehouse that you enter here. If a separate calculation of sales price is
used for the warehouse, the selection of warehouse also affects the entry of
data in
the pricing of the issued invoice. |
| Line |
The consecutive number of the line. This number cannot be changed -
for ways to change consecutive line numbers see
Inserting Lines and Renumbering Lines!
|
Item
|
The
ID of the issued item. Type the ID or choose it from the
lookup list. In the Program Parameters , select which data the
program will display in the lookup list when searching by ID.
If the Read External IDs
option has been selected in the
Program Parameters, the external ID of an item can
also be entered in this field. Once a line is confirmed, your ID for the item
will be
displayed in the field, because stock is always tracked using your ID for
the item.
To search for an ID or code of an item, you can also
use the
Find Item function.
Double-click this field to open the
Items register to this item. This way you can
quickly add a new item or view and edit data about an item.
 |
With the selection of the parameter "Only display
items which have type set by document type" in
Items | Basic
data the selection of items
(with a search by code as well as with a search by name) can be
limited to those with an item type entered in
the goods accounts register of the
issued invoice. |
|
Name
| The name of the item.
Type the ID or choose it from the lookup list. An item can also be found and selected in the
Name field - in this case the
item's ID will be entered automatically. In the Program
Parameters , select which data the
program will display in the lookup list when searching by name. If the
Allow Changing Item Description option has been
selected in the Document Types settings, you
can also change the name of the item in the document by adding a detailed description
in the line (for example: repair of machine by pre-invoice
3456/00).
If the Read External IDs
option has been selected in the
Program Parameters, the external name of an
item can also be entered in this field.
To search for the name of an item, you can also
use the
Find Item function.
|
Quantity
| The issued quantity of
the item. The default quantity is 0!
|
UM
| The unit of measure for the
item
(the default value from the Items register).
|
Price
| The retail price (default value on
the basis of price
class for the customer from the Items register or the
contract prices). The data can also
be entered manually, and you can select the price from one of the four price ranges in
the selection table.
If the invoice is issued in a currency that is
different from the one that has been selected in the Items register or the
contract prices, the program will calculate the currency using the
bank
exchange rate for the price list on the date of the delivery of goods.
For the particularities of the default retail prices with the use of
separate calculations of sales price see
Separate Sale Price Calculation by Warehouse. |
Discount %
| The discount
for
line (the default
value on the basis of the price class of the customer from the Items register
or the contract prices). The data can also be entered manually or by
setting the discount on the whole invoice (see Data
on value). |
VAT
| The tax rate . The default value is taken from the
Items
register or the
Program Parameters. The tax rate can also be entered
manually.
|
Value
| The value
of the line = quantity * (price - discount). By default, the value of the line is rounded up to the second
decimal place (see Program
Parameters - Rounding). This data can also be entered manually: in
this case, the retail price will be changed accordingly.
If you set a minimum gross margin in the
Program Parameters, the program will check if the value of
the line has fallen
below the valuation price increased by this minimal gross margin. In this case,
this data will be displayed in red.
|
| Valuation price |
The valuation price, which depends on the type of stock valuation
that you've selected (see Subjects register - Warehouse).
Set the type of price calculation in the Document Types
settings. It is used with the calculation of the gross margin and in the
price for posting material consumption.
|
| Post to |
If you wish to post the revenue from this line of of issued invoice to a
different revenue account than the one specified in the
Document Typessettings, enter the code of the
desired revenue account in
this field. The default revenuen account is taken from the
Items register and can be changed here if
needed.
|
 Department
| The department that the this line pertains to. This data is
only mandatory if you've entered the necessary settings in the Document
Types settings (see The department MUST be
entered!). The program will find a department:
- if a department has been entered in
Items register, this department will have
priority;
-
otherwise data about department entered in the
document header will be used.
With automatic posting, data about the department in
the document
line is used in the line of the posting of revenue and taxes if it is entered here. It is only used for posting the
receivable if this function
has been selected in the program parameters (see Parameters |
Financials
|General - Posting by Departments and/or Cost
Centers).
|
|
Cost drv. |
The ID of the cost center. A default cost
center can be entered in the Items register,
and can be edited manually here.
Data on the cost center in the document line will be
transferred from the added lines to the document you are creating by
using the adding
function.
Data on the cost center is also be entered in the
line of the
order if the line of the order is later linked with the cost center (see the chapter Cost drivers -
Issued invoices tab).
If, in the Document Types settings, you have
designated that the entry of a cost
center is required and do not enter one in the line, the program
will display an error (see Entry of the
cost driver is required!).
With automatic posting, data about the cost driver in
the document
line is used in the line for posting revenue and taxes if it has been
entered here. It is only used for the posting of the receivable if this option
has been
selected in the program parameters (see Parameters | Financials |General - Posting by
Departments and/or Cost Centers).
|
| Packages |
The number of packages in a line. Select a
package calculation type in the Program Parameters.
The number of packages can also be
rounded-up if you wish. In the program parameters, you can also select additional
checks for dividing the quantity expressed in the primary unit of measure by another unit
of measurement (multiple entry).
|
| Price incl. discount |
Price including
discount = price (retail price) - discount in the line. This data cannot be changed in the document
line. |
| Origin |
The country of origin of the goods. The default
value is entered from the Items register. |
|
|
Prices and values are shown in the currency
entered in the document header!
If you would like the program to calculate the prices into a foreign
currency using
rate for the price list, the currency into which
you wish to calculate the price must be selected before you begin
entering document lines!
|
|
|
The easiest way to sort lines is in ascending
order. To do this, left click on the name of the column
by which you would like to sort the lines. Sorting by the Value and To
Pay fields is not possible
|
Beside the basic data about issue, linked procedures
and functions, as well as overviews of documents linked with the issued invoice can
be found in the lines sub-panels: