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POSX

POSX

POS

010381.gif010411.gif010382.gif010383.gif
000001.gif The 010379.gif and 010380.gif editions allow changing a document type's settings, but new document types cannot be created.

POS document types have the following settings:

ID The 2-4 character ID of the document type.
Short name The optional short name of the document type (used in overviews).
Name The name of the document type as it appears in menus.
Record Only If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting, will not be included in the warehouse card and some reports.

In case documents for this type already exist and we want to check this switch, an error apears:

Item Movements

Issuer The default issue warehouse for this document type.
(Issuer Label) The custom label of the issuer.
Consignee The default consignee for this document type. This is usually left blank, but if not make sure you enter a default 3rd party.
(Consignee Label) The custom label of the consignee.
3rd party The default 3rd party for this document type..
(3rd Party Label) The custom label for the 3rd party.
Department The default department for this document type. If the checkbox next to it is checked it means that the department must be specified on all documents of this document type. Is it is not, a warning is returned: Department must be specified.

 

Additional Settings

Allow Changing Item Description If checked, you will be able to change item descriptions in document lines.
Check Price and Quantity in line

If checked, program will control that the price or quantity on position line are not zero. In case there is price zero or quantity zero a message appears:
Check Min. Stock If checked, you will receive a warning when an item's stock drops below the minumum stock.
Only Active Items can be Selected If checked, only items that are set as Active in the item header will be available for selection on documents.
Mandatory Cost Center Input If checked, then the Cost Center is a mandatory field and has to be filled in.
Autoassign S/N If checked, serial numbers will be assigned automatically.
Do not calculate excise duty  In case there is excise set on items and should not be calculated on POSX Document Type then switch should be checked.
Transfer note from Items to document position If checked, then the note from Item settings will be transferred to line position on document.
Take into Account Packaged Goods If checked then the Packaged Goods will be considered on POSX documents.
Apply Customer Specific Discounts If checked then the program will check for any specific prices or discounts which are linked to customer (contract prices). If not checked then the program will not consider any of the dicounts or prices linked to Customer.
Changing Tax Rate does not affect retail Price

If checked then the program will keep the inserted Retail price on line position even if the tax rate is changed. In this case the base is changed.

If not checked then the program will change retail price at changing tax rate on line position.
Allow issuing document with zero total

If checked then program allows to issue a document where the document's Total amount is zero. 

If not checked and the document's Total amount is zero and we want to issue it, then the program will give message.
Use Working Place on POS

If checked then on Document types different work places can be set. When opening POSX document for the first time selection of work place must be done.
Add address from warehouse to printouts If checked - when printing out documents the address of Warehouse will be displayed on invoices.
Group items on printout  
Use sliding scale discount In case switch is ON then the program will consider sliding scale discounts set for specific subjects in Subject settings. In case value will exceed the values set in Subject settings then the considered discount will be set on document.
Issue The menu in which the document type will appear.
  •  Document - The document type will appear under Goods | Issue | Document.
  •  Service - Customer - The document type will appear under Service | Issue | To Customer.
  •  Service - Supplier - The document Type will appear under Service |Issue | To Supplier.
  •  Internal - The document type will appear under Goods | Issue | Internal.

Payment Methods for POSX

All Payment Methods if checked then all Payment Methods will be shown at the ending of POSX document. In this case Available payment methods field is disabled.
Available Payment Meth. In case switch is off then available payment methods must be selected which are used on POSX document.
Default Payment Meth. Default Payment Method is set. In case default payment method is set here then by closing a POSX document this payment type will be automatically seleced at ending of the document.

Other Settings

Package Doc. Type Document Type is set (Internal document) where subordinate items of Compound goods should be taken of the Warehouse.
Default Item ID In case a default Item should be set automatically by creating a new invoice on first position line then in this field this item should be set.
Doc. Type not added Document types of documents which should not be added on POSX documents are set. 
Cost Center Default Cost Center is set which is then set automatically on POSX document while creating it.
Advance Payment In case Advance payment can be created from the document type here we set the document type for Advance payment
Shortcuts From POS Touch settings we set the settings for shortcuts of operations. Selected function from the Operations menu can be set on buttons for fast activation of the functions.
Max. Amount Maximum Amount of document which is allowed is set. If amount of the document is higher program gives a message. 
Max. Quantity Maximum Quantity of document which is allowed is set. If amount of the document is higher program gives a message. 
Minimum Amount on DDV-VP Minimum Amount on DDV-VP is set. If amount on document is lower the program will not make a Tax return document. Tax return document will be done only for documents where Total amount is higher then the entered minimum amount.
Minimum Margin Minimum allowed margin is set. 

Posting

Automatic posting requires the following settings:

  • for debit-side posting: the customer account which will be used to record receivables from customers, irregardless of item type or tax type;
  • for credit-side posting: inventory and VAT accounts.

Inventory accounts have to be defined for each item type separately. If the document type will be used to sell various item types, the accounts must be set up here in order to properly record the value of sold goods.

VAT accounts are defined according to the Sell-To parameter (in Subjects | Customer) and the tax type (in Items | General | Accounts).

Fill In Purchase Price Set how the item cost (purchase price) is determined.
  • Price input - the price is determined at the moment of issue and can be changed manually;
  • Fill Price from Current Warehouse - the last average price at the warehouse in the document header is used;
  • Fill Price from Primary Warehouse – the price at the primary warehouse (set in Administration Panel | Settings | Program Parameters | Goods | General) is used;
  • Fill Price from Items Register – the purchase price set in the  Items register is used

Account Settings

000001.gif For POS document types, the same account settings apply as for issue document types.

 

  

     


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