In the Chart of Accounts register you can select the validation for the required entries or the data validation for post items. On the basis of the selected validation the program warns us of errors occurring when manually entering journal entries.

If the entry in question is required, the journal entry line will not be displayed without the required data. If it is validation, the journal entry line is displayed regardless of the message.

If there are many errors or messages when entering data in any journal entry line, they are shown in one window.

Here are possible messages in cases when the line IS NOT ENTERED, until we enter the data or the control is turned off. They appear both when posting manually or automatically:

• 3333 Subject must be defined (XXX)!
• 3334 Department must be defined (XXX)!
• 3335 Cost center must be defined (XXX)!
• 3342 Contra account must be defined (XXX)!
• 3336 Document must be defined (XXX)!
• 3341 Document date must be defined (XXX)!
• 3340 Due date must eb defined (XXX)!
• 3337 Linked document must be defined (XXX)!
• 3338 External document must be defined (XXX)!
• 3339 Note must be defined (XXX)!
• 3351 Debit amounts cannot be posted to the account (XXX)!
• 3352 Credit amounts cannot be posted to the account (XXX)!
• 3367 Account (XXX) is for foreign currencies! Local currency cannot be entered!
• 3343 Cannot post to this account (XXX)!
• 3349 Debit amounts must be posted to the account (XXX)!
• 3350 Credit amounts must be posted to the account (XXX)!
• 8385 Account (XXX) does not allow foreign currency posts!

Certain messages appear only in manual posting and also mean that the item IS NOT DISPLAYED, until we enter the data or the control is turned off: 

• 3292 Account must be defined!
• 3882 Subject must be defined!

The following are the possible control messages, which may also be selected in the Chart of Accounts register:

• 3366 Incorrect subject! The document contains XXX!
• 3365 Incorrect subject! The document contains XXX and YYY!
• 3364 Document number does not exist!

 Possible logical controls with the entry:

• 3346 Debit or credit must be defined!
• 3348 Enter debit or credit!
• 3846 The post is in a foreign currency! Its value may not correspond to the exchange rate! The exchange rate will be altered accordingly.

Solution:

1. Enter the missing data to journal entry line.

2. Uncheck the checkbox in the Chart of Accounts register.

3. Perhaps an incorrect account was selected for posting - the business event shall be posted to the other account.