Entering a work calendar

Work calendar is a calendar that determines the working days and the work regime of the production in a company. In the calendar structure there is a superior work calendar that shows the available working hours for usage of the associated resources.

In the example below, we will take a look at the process of determining the work regime of the work calendar and entering a new subordinate work calendar in PANTHEON.

CASE SUMMARY: The person responsible, Peter Manufacturer, wants to enter a new work calendar, the Sewing Calendar, which will be subordinate to the Production Calendar. The person responsible will create a new three-shift work regime and add it to the production calendar. Then the person responsible will create a new calendar, name it 085 - Sewing Calendar and copy the data from the Production Calendar into the Sewing Calendar. Finally, the person responsible will place the newly entered Sewing Calendar in the structure as a subordinate of the Production Calendar. This is done as follows: Opening the Production Calendar Creating a new work schedule Determining the production work schedule Creating a new work calendar Copying the production calendar Editing the calendar structure

1. Opening the Production Calendar

The production calendar in Tecta is subordinate to the main company calendar and has information about holidays derived from it, days off, collective holidays, etc.

To view and edit calendars, the person responsible selects Settings | Program | Administration panel. In the Administration panel the person responsible selects Settings | Company | Calendar.

By selecting the (Next record) key, the person responsible looks for 002 - Production calendar.

2. Creating a new work schedule

By double-clicking on the Working hours field, a window for creating a working time mode opens.

By clicking on the icon (New record) an empty form opens.

The person responsible enters RD6S in the ID field.

In the Name field, the person responsible selects Three shifts from the list.

The person responsible continues to enter the first shift in the empty form on the left.

In the Day field, the person responsible selects Today from the list.

In the Start field, the person responsible enters the time: 06:00 a.m.

In the End field, the person responsible enters the time: 02:00 p.m.

In the Type field, the person responsible selects the work type from the list: WRK - Regular work.

The person responsible enters a value of 100 in the Usage % field.

The person responsible continues in the same way with the entry of the remaining two shifts for the current day. Then repeats the same procedure for Day + 1, etc.

For Day + 5 and Day + 6 the person responsible enters only Type 111 - Weekend.

Warning The information in the field Usage % is crucial for the correct capacity calculation.

3. Determining the production work schedule

At the Production Calendar level, the work schedule is defined, and then it is copied to the subordinate work calendars.

To determine the work schedule, the person responsible selects the icon (Fill in calendar). A window Copy Working hours appears.

In the ID field, from the register of Working Hours the person responsible selects RD6S – Three shifts.

In the Start  field, specifies the date 1/3/2023.

WARNING It is important to choose the first working day of the year as the start date when copying the working hours into the calendar.

In the Period section, in the Start and End fields, the person responsible selects the period from 01/03/2023 to 12/29/2023.

Checks the checkboxes Overwrite existing records in calendars, Copy to child calendars and Skip absences.

4. Creating a new work calendar

To create a new calendar, the person responsible selects Settings | Production | Work calendar. Selects the button (Enter Record). An empty form opens where he enters the code and name of the calendar 085 in the Calendar field – Sewing calendar. Because it is a work calendar , the Calendar Type field is automatically set to Resources.

5. Copying the production calendar

The sewing work calendar is subordinate to the production calendar, so it copies the production calendar to the sewing calendar to enter working days.

This is done by right-clicking on any day in the calendar and selecting the Copy line. The Calendar wizard opens, where in the From calendar field selects 002 - Production calendar and in the To calendar - field 085 - Sewing Calendar.

By entering dates in the Date from/to fields, he selects the time period of the calendar year 2023. By selecting the Copying button, he copies the calendars.

He then proceeds to check the checkboxes Copy to subordinate calendars and Overwrite existing calendar records.

WARNING When copying the production calendar to the work calendar, the days off and the working time regime are overwritten, so it is not necessary to specify the regime separately. We can also set a different working time regime for it.

When copying, the work regime is also overwritten, which can be checked by placing the mouse on any working day. A table with the estimated working hours for the day is displayed.

6. Editing the calendar structure

The sewing calendar is subordinate to the production calendar, so the person in charge wants to place it appropriately within the structure.

To view the hierarchy or calendar structures< /a> the person responsible selects the tab Structure in the window Work calendars.

When created, the Sewing Calendar is on the same level as the Production Calendar, subordinate only to the Main Company Calendar.

To place the Sewing Calendar in the structure, as a subordinate calendar to the Production Calendar, the person responsible with the mouse function "drag and drop" transfers the Sewing Calendar and drops it to the position of the Production Calendar.

The sewing calendar is then seen in the structure as subordinate to the Production calendar.