Activating eDocumentation

Activating the eDocumentation service is part of the setup process before starting to use the eDocumentation service, which can be best explained using the flow chart below.

The company activates eDocumentation or orders the services on the UserSite. When activating from PANTHEON (the Help tab and clicking on any menu), the user is redirected to the UserSite page Additional service orders, where the user selects the service and places the order.

After ordering on the UserSite, the user will receive an activation email from Datalab.
In the case of ordering certified eDocumentation, the user is not yet activated after the first email, but instead receives the notification of activation with an additional email.

Afterwards, certain basic settings need to be defined in PANTHEON. After successfully defining the settings, the company can start using the desired service.

Case summary Tecta wants the documents to be stored in a secure cloud storage and to be accessible regardless of their location. The company also plans that the number of documents to be forwarded to the storage will not exceed 125,000, or their total size will not exceed 50 GB. For this purpose, the person responsible selects the appropriate eDocumentation service and activates it, or orders it on the UserSite. This is done as follows: Ordering the eDocumentation service on the UserSite Activation of the Datalab eDocumentation service

HINT For advice on ordering the eDocumentation service, and for all additional information, contact prodaja@datalab.si or 01 252 89 50 or your partner. We recommend a combination of eDocumentation and certified eDocumentation – store the legally prescribed documentation in a certified eDocumentation, and use the ordinary eDocumentation to store other documents. If you are still contemplating about the eDocumentation service, we invite you to read the chapter About eDocumentation.

1. Ordering the eDocumentation service on the UserSite

To order the eDocumentation service, the user needs to log in to the UserSite.

HINT The user logged in to the PANTHEON program automatically logs in to the UserSite by clicking on Help | Help Contents.

The user continues the ordering process. For this purpose, the user selects My data | Additional Service Orders in the menu.

Among the eBusiness services, the user chooses the eDocumentation service and the MORE INFORMATION AND ORDER button.

The Order eDocumentation page opens. In the window, the system automatically fills in the basic data (as shown in the image below or defined by the descriptions in the table below):

Subscription to eDocumentation is activated regardless of which package of eDocumentation or certified eDocumentation the user chooses. There is only one subscription, even if the user chooses a combination of eDocumentation and certified eDocumentation.

The user continues with the selection of the eDocumentation package. In our case the user chooses;

• eDocumentation package 50 GB in the field eDocumentation package and
• the field Quantity is filled by default: 1 (package)

HINT In the 10 GB and 50 GB packages, Quantity 1 is filled by default and cannot be changed by the user. The combination of packages within eDocumentation (i.e. adding up the space of 10 GB, 50 GB and 100 GB) is not possible. If you want more than 50 GB, you choose the 100 GB package. In the highest package, it is possible to choose a quantity greater than 1.

The user must then specify that the user is familiar with:

• Specific terms and conditions for the use of eDocumentation services and
• the Price list.

Then, the user activates the selected package by clicking the Activate button.

HINT At the bottom of the window, the fields for agreeing to the general conditions are enabled, depending on the selected eDocumentation service. For help with ordering and eDocumentation services, contact your partner or Datalab staff at 01 252 89 50 or prodaja@datalab.si

2. Activation of the Datalab eDocumentation service

After successfully ordering the eDocumentation service (in our case, eDocumentation), the person responsible receives confirmation from the Datalab company about the activation.

With the activation email, the user is informed about the package and the quantity and price of the package.

In the image below you can see a sample activation message from Datalab.

HINT After ordering the eDocumentation service, you can also check the ordered service (whether the order has been recorded) in PANTHEON in Subscriptions. Via Subscriptions you can order new services directly from PANTHEON. On the mentioned site, you can also check the already used space / number of documents for the ordered service package eBusiness or PANTHEON Granules.

The process of activation of eDocumentation is completed with this. Next, the basic settings need to be defined in PANTHEON, which will enable the company to use eDocumentation.