Window for Posting of Invoices Issued
Window for Posting of Invoices Issued
With Automatic Posting, we post a larger volume of created documents to the general ledger at the same time. You can enter different criteria that allow you to post selected documents.
The automatic posting is divided into upper and bottom section of the invoice posting window. The upper window is already described in the Upper Section in Posting Invoices Received, so we will only describe the bottom part.
Here is a description.
In the bottom window we define the criteria for posting the issue documents
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Posting type
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Enter specific data when creating a journal entry. Alternatively, append the selected documents to an already existing journal entry, by selecting it from the list. See also Create Journal Entry.
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All Transac.
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The sum of all documents that match the criteria.
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Selected Transac.
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The sum of all documents that are selected to be posted (Sel. checkbox confirmed).
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Document status
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- Select Not posted to show invoices that have not yet been posted.
- Select Posted to show a list of invoices that match the defined criteria and have been already posted. If any of those documents are selected for posting, no new journal entry will be created, instead the existing journal entry will be changed. This option is recommended for advanced users only because the corresponding journal entry will not be opened on-screen.
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Posting Method
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There are different options to choose:
- Separate Notes - Pantheon will split the revenue accounts and VAT according to the notes. Account receivables will be posted in one position.
- Combined - posted will be in totals according to the preset accounts.
- No notes - it will be posted in summary without notes.
- Each Line to its Own Pos - posted will be done separately for each positions,
- Separate (rcvbl.also) - posted will be done separately for receivables account, VAT and revenue account for each changed note on position.
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WARNING
Combined posting could have different result in posting against posting as Each Line to its own position. In case of individual posting (one position - one post) Pantheon calculate rounding differences on all intermediate positions (gross, net, VAT). At Combined posting will rounding differences be calculated on a level of the entire invoice. The consequence therefore additional posting of rounding differences under option Each line to its own position.
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Documents with total amount 0,00 can be post when switch Each line to its own position will be marked. Else, we will get the notice that document has no positions to post.
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Select all
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By clicking it you select all documents from the list.
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Deselect all
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By clicking it you deselect all documents from the list.
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Posting
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Click this button to create the journal entry for posting invoices issued.
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Unconfirmed
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The Unconfirmed button only appears in case that in Administration Panel is chosen option Posting only confirmed invoices. By clicking this button you get preview of unconfirmed issued invoices (documents that have a status of N-not approved) and new tab Unconfirmed shows.
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Maximum rounding difference
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(by the first posting) You can enter the maximum amount of rounding difference that is allowed to be posted. If an amount is larger than the one specified here, it will not be posted as a rounding difference. Rather, an error message will be returned, and the invoice will not be posted.
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Post to Default Doc. Type
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Post to present document type in document type settings.
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In the Documents to be posted tab, the documents are listed in positions:
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Number
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Here is displayed the internal document number.
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Doc. Type
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Here is displayed the document type of the related document (from the Document Types register).
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Date
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The date of delivery from the document.
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Doc. date
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Here is displayed the document date, that is, the document as defined in the Settings | Program | Administration Panel | Settings | Financials | General. More specifically under the Default document date in journal entry box and which appears in the journal entry lines as the document date.
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Customer
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The customer from the document.
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Net
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The net amount of the invoice (excluding tax).
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Tax
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The amount of tax included in the invoice.
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Value
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The total amount of the invoice (net + tax).
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Sel.
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It denotes if you selected the document to be posted.
Select or deselect a document by double-clicking this field or press the spacebar when the desired item is selected. Use the Select all button to quickly select all documents.
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Post
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If checked, it denotes that the document has already been posted, that is, when you want to view documents with the Posted (see above).
This field is never checked for documents that have not been posted yet.
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WARNING
If errors occur in the document selected to be posted, it will not be posted. The reason for unsuccessful posting can be observed and removed in the Errors tab.
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Other columns of the overview are located on the right mouse click.
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Curr.
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Here you can see the code of currency, which the document references.
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Name 2
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Name 2 from subject
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Name 3
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Name 3 from subject
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VAT date
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VAT date from issued invoices.
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Warehouse
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Warehouse from issued invoices.
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Way of sale
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Way of sale from issued invoices.
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After successful posting, a prepared journal entry prepared is displayed.
