Attendance
This tab Attendance in Work records allows to track the status of work obligations and absences either at the level of the current day or for a longer period of time, e.g. on a monthly basis.
Below is a description of the form’s features:
- Toolbar
- Header
- List of attendance
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1. Toolbar
Toolbar in Ateendance shows Work records tabs: My records, Requests and Leave.
In the right, there are action buttons for Ateendance tab:
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Export
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By clicking on the Export button, you can export the timesheet to Excel:
- Working time records – contains information on working time;
- Salary import records – contains payroll data in TXT format, which can then be imported into PANTHEON in Payroll Preparation on the Import from text file form.
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Print
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By clicking on the Print button, two different reports in PDF format can be created, namely:
- Attendance
- Working time records
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2. Header
In the header, you can filter the attendance list using the following search fields:
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Employee
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Select employee.
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Work obligation
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Select one or more work obligations for which you want to view attendance. By default, employees with all work obligation are displayed. The statuses are freely configurable in the Settings I Work records menu in the tabs Work obligations and Leave, sick leave (instructions forthcoming).
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| Display type |
By default, when opening the form, an custom period is selected, namely the current date (see From/To below). Pre-defined periods can also be selected: last 10 days, last month and last quarter. |
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From/To
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By default, the current date is applied when the list is opened, but you can change it or display a longer period of time.
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3. List with employee attendance
The list shows employe and their attendance data according to the conditions or filters selected in the header (by default on the current day).
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Employee picture
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The employee's picture is taken from Employee – General information.
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ID
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The employee ID is taken from the ID field in the Employee – General information.
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| Last and first name |
The employee's first and last name is taken from Employee – General information |
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Department
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The department is applied from the Department field in the Employee – General information
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| Current status |
Represents the current status that the employee is currently recorded as having, e.g. whether they are on a lunch break, at regular work, absent, etc.
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WARNING
The current status is only displayed if the current day is selected in the From/To filter. If an interval longer than one day is selected here, the current statuses are not displayed.
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You can set the color of the border and the status icon yourself in the Settings | Word records menu in the tabs Work obligations and Leave, sick leave (instructions forthcoming).
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| Arrival |
The time of arrival of the first work obligation on the current day is recorded, e.g. the time of the start of regular work or the start of absence.
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WARNING
The current status is only displayed if the current day is selected in the From/To filter. If an interval longer than one day is selected here, the current statuses are not displayed.
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Activity in period
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Shows the duration of an individual work obligation (regular work, lunch, etc.) or absence during the selected period. |
| Departure |
The time of departure of the last work obligation on the current day is recorded, e.g. the time of the ending regular work or absence
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WARNING
The current status is only displayed if the current day is selected in the From/To filter. If an interval longer than one day is selected here, the current statuses are not displayed.
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| Planned |
Shows the planned working time that the employee should have worked during the selected period and is the same as the planned working time from the My records tab. |
| Actual |
Shows the actual hours of work for the selected period, which is the same as the actual working time from the My records tab, but reduced by the hours of absence (holidays and sickness). |
| Accounted |
Shows the working time for the selected period, which is the same as the actual working time from the My record tab and contains absences. |
| Absences |
Shows the hours of absence, such as holidays and sickness. |
| Balance |
Shows the balance of the work hours equal to the balance from the My record tab. |