Import and export of e-Slog documents
In the data export/import menu of the Goods and Orders module, in addition to other functions, it offers the possibility to export and import data into XML files as prescribed by the e-Slog standard, which is supported by the Slovenian Chamber of Commerce and Industry. It is also possible to electronically sign documents and to verify the authenticity of the electronic signature on the received document.
Supported is invoice/credit note/receipt, delivery notes issued and received, purchase order issued and received, order acknowledgement issued and received, invoice issued and received, document acknowledgement issued and received.
PANTHEON supports all XML simple document schemas such as:
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Easy order
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It is used for the creation of a purchase order for the supplier at the sender and for the collection of the customer's order at the consignee. The prescribed e-Slog document type is here 2200- Purchase Order.
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Easy order confirmation
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It is used for order and order item confirmation. Unlike a return, an order confirmation confirms or modifies the quantities ordered, i.e. confirms the content of the order received. The prescribed e-Slog document type is here 2310-Order Confirmation.
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Simple delivery note
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For the sender it is used to issue a delivery note to the buyer and for the consignee it is used to receive a delivery note from the supplier.The e-Slog document type specified here is 3510- Delivery Note.
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Simple invoice
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It is intended to issue an invoice to the customer at the sender and to receive an invoice from the supplier at the receiver. The e-Slog document type is used to select whether it is 3800- Invoice (default), 3810 - Credit Note, 3830- Bremepis ali3860- Invoice for advance payment.
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Estimate
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Supports an account, which is distinguished from a 'real' account by the type of turnover (which in this case is 3250-pre-account). It can be exported from customer orders and imported from supplier orders.
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Counter
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It is intended to acknowledge receipt of the document, but not to validate the content. It is used to acknowledge receipt (or to receive acknowledgement of receipt) of an order, order confirmation, delivery note or invoice/receipt.
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Showing the types of documents and the documents used to validate them:
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Document type and description
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Acknowledgement of receipt document
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Content validation document
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2200 - Simple Order
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Delivery receipt
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2310 - Order confirmation
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2310 - Easy order confirmation
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Delivery receipt
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-
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3510 - Simple delivery note
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Delivery receipt
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-
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3250, 3800, 3810, 3830, 3860- Simple invoice/receipt
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Delivery receipt
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-
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Showing the document flow for the order, the invoice and the invoice at the issuer and the recipient:
| Document flow at the issuer |
Document flow at the recipient |
| export of 2200 - single order followed by import of return
the contents of the 2200 - simple order will be confirmed by the import of the 2310 - order confirmation document
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import of a 2200 - single order followed by export of the return ticket
the contents of the 2200 - simple order are confirmed by exporting the 2310 - order confirmation document
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| import of document 2310 - order confirmation followed by export of the return note |
export of document 2310 - order confirmation followed by import of the return note |
| export of 3250 - pre-invoice followed by import of the return note |
import of 3250 - pre-invoice followed by export of return note |
| export of 3800 - invoice followed by import of return note |
import of 3800 - invoice followed by export of return note |
The issuer of the exported document (2200 - simple order) will import a return slip as confirmation of receipt of the document. This is followed by the import of document 2310 - order confirmation, which also confirms the content of the document.
For the recipient, the import of the document (2200 - simple order) will be followed by the export of a return note as confirmation of receipt of the document. After the review and any corrections of the received order, the export of the document (2310 - order confirmation) will follow.
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WARNING
The documentation on which the e-Slog XML data exchange is based can be found on the EPOS website at
https://www.epos.si/.
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WARNING
- In Parameters | Company | Basic data, you can also select a stylesheet for each type of e-Slog document.
- In Parameters | Company | Basic Data we can also choose whether we want to electronically sign documents (see also section Electronic signature). Before doing this, we must of course install the appropriate certificate on the computer from which we are creating the files.
- An example of such a certificate is SIGEN-CA (Slovenian General Certification Authority, see e.g. http://www.sigen-ca.si).
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