Invoices
Invoices
In the "Invoices" panel the most important document data are included:
customer, document ID and date as well as other vital information:
Journal entry data
Shortcut:
ID
|
Unique document (journal entry) serial
number which consists of a two character year ID, three character
document type ID and a four character serial number.
The number is automatically generated by the program and it cannot be
changedi. To insert deleted documents and optionally set the serial number
counter the following function of inserting
documents is used.
By double-clicking the document ID the
document types register of that journal entry, in which the document
is created is opened.
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Posting date
|
Posting date or rather the journal entry creation date (by
default the current date).
Shortcut:
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Period date
|
Period date, in which the journal entry
and posts belong to. By automatic invoices payable/receivable posting it
should be entered with the data for journal entry creation.
By manual posting this date is by default equivalent to the posting date.
Shortcut:
When creating financial statements and overviews the period date, in which
posts belong is used! |
Clerk
|
Clerk, who created the journal entry. By
default that is the user, who is currently logged on. |
Note
|
A window for entering the additional note to the journal
entry. The text can be maximum 2048 characters long.
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Invoices - general data
Shortcut:
Document
|
unique item number which is composed from the two
character year ID, three character document type ID
(the same as in document types register) and six character item number.
The number is automatically generated by the program and it cannot be
changed. To insert deleted documents and optionally set the serial number
counter the following function of inserting
documents is used.By double-clicking the document ID the
document types register of that journal entry, in which the document
is created is opened.
|
Approved
|
we confirm the field when the document is approved by the responsible
person.
Approved document data cannot be changed! In such a case we have to change the
document status (deselect this option), enter the necessary corrections and post
the document once more.
 |
Until the invoice gets approved we cannot select it for automatic posting
in the default settings!
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|
Customer
|
A
customer
is a person who shall pay for the goods or services. With transfers to
subject accounts/general ledger the claim shall be posted to this subject. |
|
VAT date |
VAT date from the invoice payable. This date is used in
the VAT records by the program for
consideration, in which tax period the document belongs.
|
|
Department |
we select the
department, which enables that we assign the issue to a specified
department, cost centre, profit centre... within the company. The data on
the default departmant is searched by the program i nthe following order:
- if the department is selected already in the
document type, the data entered here shall be used for the
department
- otherwise the department to which belongs the
clerk/user,
who created the new document, is used.
This data is used as the default value for department data in the
document item.
|
Currency
|
default currency from the settings
is displayed. Yet if we selected the default customer currency in the
customer register, this one is used. The currency can be selected directly
rom the currency register. |
Due date
|
Invoice due date. The base for calculation
of due date is by default the invoice date unless some other base is
selected in the Program parameters
. Due date is the selected date + the number of days that are due. The
number of days that are due can be found in the customer register -
financial data. |
Payment
|
The default
payment method from the customer register is displayed. It can be also
changed. |
Sales
|
The default payment method from the
customer register is displayed. It can aslo be changed. From sales method
depends also the way of searching for tax tariff.
Correctly selected purchase method is also decisive so that the
VAT records are correct! |
| Against payment |
total payment value
(in currency from the document) has the same meaning as the same field in
the invoice receivable (see
Data on value). By default this is the value of Total - Discount +
Tax, in the currency from the invoice header (see
Rounding of value). |
| Packing slip date |
is by default
equivalent to the VAT date. It can also be changed if necessary. |
| Invoice date |
is by default equivalent to the VAT date.
It can also be changed if necessary. |
Data on value
(Certain fields are already described in detail with the invoice receivable -
see
Data on value.)
Clerk
|
depending on the
setting
the program as the clerk provides the user, who logged in the program or
the clerk, who is entered in the customer register.
Whether we can modify the field (select the clerk), is specified with the
setting in the program parameters . |
| in local currency |
equivalent value in the local currency following
the parameters (Against payment * National bank exchange rate). |
| National bank exchange rate |
the
National Bank exchange rate used to calculate
into the local currency and to post to subject accounts/general ledger. The
date when the exchange rate ratio is selected is usually the invoice date.
It can be selected in the
Program parameters | Goods | General. For
details see
Foreign currency values monitoring.
|
| Total |
total value of the document items (VAT excluded) and in the
currency from the invoice header. The data cannot be changed. |
| VAT |
the summ of the calculated taxes from the
document items and in the currency form the invoice header |
| Discount |
total value of the granted discount in the
currency from the invoice headere. The data can be changed and thus the
discount value is specified. |
| (Discount) % |
percentage of the granted discount in the
currency from the invoice header. The data can be changed and thus the
percentage of the granted discount is specified. |
| Value |
total invoice value with the discount deduction
made, VAT excluded and in the currency from the header of the invoices. This
data can also be changed and so indirectly change the percentage and value
of the granted discount. |
| Against payment |
by default it is the value of Total - Discount +
Tax in the currency from the invoice header (see
Rounding of values).
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