Journal Entry Items
Journal Entry Items
Journal entry items represent individual postings that are made to the subject
accounts/general ledger:
You may move through the journal entry items also by using the following shortcut:
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Line
| This si a consecutive number of the line (assigned
automatically and you can change it manually).
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Account
| You can select the code of the account,
to which you are going to post from the lookup table. It must be
defined in the chart of accounts.
Shortcut:
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Subject
| The
subject, to which the post is related.
Shortcut:
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Debit
| The debit amount of the local currency
post.
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Credit
| The credit
amount of the local currency post.
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Document
| The document ID to
which the post is related. Usually this is a PANTHEON's internal document
ID.
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Doc. Date
| The date of
the related document.
(see Administration Panel | Program Parameters | Financials | General
| Settings for Document Date Filling)
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Linked Doc.
| Linked document of the post:
- in bank reconciliation this is the document number from the Linked
Doc.
field of the journal entry for posting of invoices received or issued
- by posting of invoices received or issued this is normally the
internal Pantheon document ID (the setting for filling linked documents can be
selected before automatic posting)
Documents are closed according to numbers of their linked documents (see
Outstanding Items!).
Shortcut:
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Due Date
| Here is
entered the document due date.
- in bank reconciliation, the due date is equivalent to the document date (that
is by
default the period date from the journal entry header
- in automatic posting of invoices issued or received the due date is the
due date of the issue or
receiving
document.
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VAT Date
| It specifies to which tax period
does this document belong.
By default, the VAT date is equivalent to the document date. Those two
dates will not necessarily be the same if the document date is set to be,
say, the packing slip date. The VAT date always determines in which tax
period the document belongs (see the topic on
VAT).
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Note
| Here you can
find any notes to this
journal entry line. It can be displayed in some reports (e.g. in
outstanding items list).
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Contra Account
| The code of the contra
account to be posted to. With some automatic postings it is filled
automatically, and in manual posting it can be entered in order to simplify
generating of a contra-entry.
Shortcut:
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External Doc.
| The
external document number (e.g. supplier invoice) related to this post. In automatic
posting of invoices received or issued this is the number of the first
linked document.
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Department
| The company division (department)
to which the post is related. In automatic posting, the department and
the cost center are retrieved from related documents.
|
| Cost Ctr. | The
cost center,
to which the post is related. In automatic posting, the cost
center and department are retrieved from related documents.
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| Source Line |
The original line ID. It is usually the same as the
line ID, except in case of bank reconciliation from the transaction account
where the
Close Outstanding Items function was used. |
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A function for sorting of records of journal entry lines is program in-built ! The easiest way to sort records in the ascending order is by
left clicking the column name.
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The settings in the chart of accounts determine what information may be
entered or it is mandatory to enter it for a specific account.
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Both debit and credit amounts cannot be entered in one journal entry line.
You need two lines to do this.
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You may open the document, linked document or external document by double-clicking
its number.
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