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General

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This settings partaking to the Financials module.

 

 

 

 

General Ledger Opened Enter the opening data after entering the opening entry for the current fiscal year.

It is mandatory!
You cannot post journal entries with period date prior to or on this date. 

An IRIS error message is returned when attempting to post prior to or on this date (see 3316 Cannot post prior to opening date!).

An IRIS message is returned when attempting to change journal entries prior to or on this date (see 3374 Post cannot be changed! It has already been opened or closed!).

General Ledger Closed You can leave  the field empty since it is not mandatory to enter it. It only represents additional check and halps you in trying to prevent any mistakes in posting from occurring. It is recommended to increase it periodically (It is most wise to perform monthly closure.). Of course, you can delete or change it if required.
You cannot post journal entries with period date prior to or on this date.

An error is returned when trying to post prior to or on this date (glej Cannot post prior to closure date!).

An error is returned when trying to change journal entries prior to or on this date (see Post cannot be changed! Opening/closure has already been made!).

Use G/L Opening Date in Financial Reports Marked switcher impact on the presentation of financial data of the subject. Pantheon will calculates the initial balance from entries, which are posted for the subject to a specific account on the date entered in the field in the  Administration panel / Program Parameters / Financials. Transactions for the subject will be calculated from entries from the opening date forward.
Customer Account The first account specified is the default account for you to post trade receivables. 

For sake of checking limit and reviewing transactions of subjects you can specify more than one account in this field. Separate them by using semi-colons. For a more detailed treatment see Check Issue in Open Customer Balance and Transactions.

Supplier Account The first account specified is the default account for you to post payables to suppliers.

To review transactions of subject you can specify more than one account in this field. Separate them by using semi-colons. For a more detailed treatment see Transactions.

For Prepayments Received The default account on which you monitor prepayments received.
42523.gif 42524.gifDoc. Type for Initial Balance of G/L Select the document type used in posting to post initial balance at the time of opening a new fiscal year (it is usually represented by the calendar year). ONLY initial balances are posted using this  document type. The data is used so that such posts get excluded from certain reviews (see Monthly SKV Report to Bank of Slovenia).
42525.gif 42526.gifDocument Type for G/L Closure Select the document type used in posting  to post closure of the fiscal year katerem (It is usually represented by the calendar year.). ONLY closing entries are posted using this document type. The data is used so that such posts get excluded from certain reviews (see Monthly SKV Report to Bank of Slovenia; Trial Balance; Financial Report).
Doc. Type for Cash Receipt (m) Select the document type used for cash receipt. It is for example used in cash payments of invoices issued.
Doc. Type for Cash Disbursement (m) Select the document type used for cash disbursement. It is for example used in cash payments of invoices received.
Allowed Days between VAT Date and Target Date This setting is used at Summary Reports. Number 0 in the field means that the setting is not activated. If grater than 0, the Summary reports shows the dates of the documents and the VAT dates on these documents, which the difference in days is greater than the control values.
Organization Type Choose it from drop down menu. Option is also available as formula in financial reports SubjType.
Show Documents

Show only documents form opening onwards means that in field Documents of journal only documents from opening onward will be shown in drop down menu.

Show old outstanding items and account card option will enable us to use account card and outstanding items report in theirs old version.

42529.gif 42530.gifClose Outstanding Items by Depts. and Cost Ctrs. Check it, when trying to post receivables and payables by departments and cost centers (see the parameters for issuing and receiving in this panel) and if you want to close lines posted in in this manner by departments adn cost centers.

The choice affects:

 

If unchecked, you do not attempt to post receivables and payables by departments and  cost centers.

Check Limit Select the method of checking the allowed limit amount as well as the credit limit of customer:
  • Due by Today - The default setting. A check is run for limit amount, which is approved in the Customers register, compared with all due outstanding items.
  • Outstanding Posted Documents - A check is run for limit amount, which is approved in the Customers register, compared with all (due as well as undue) outstanding items.
  • All Unpaid, Posted and Unposted - A check is run for limit amount, which is approved in the Customers register, compared with all (due and undue) outstanding items and in addition  the amounts of unposted documents of issue of the Document - Material and Document - Collective are summed up and amounts of unposted cash receipts are deducted (see document type for issue).
  • Approved Orders and Outstanding Docs. - A check is run for limit amount, which is approved in the Customers register, compared with all (due and undue) outstanding items and in addition the amounts of unposted documents of issue of the  Document - Material and Document - Collective type are summed up. Besides this the amounts of unposted cash receipts (see above) are deducted, and order amounts that are included in customer's limit are added (see document types for orders).
    For a more detailed treatment see  Check Issue in Open Customer Balance.
Warning when Overdue Over In addition to the selected option for checking limit or rather together with it you can set the maximum allowed overdue payment. Enter it as number of days the payment is overdue, that is, from the due date till the date of issue of a new document.
The check is run if the selected number of days is greater 0!

According to the selected option for checking limit and set user authorizations a warning appears, not allowing you to issue goods, while the customer has not yet exceeded the limit but they exceeded the maximum days for payment due. For details see Check Issue in Open Customer Balance.
42531.gif 42532.gifAutomatic Document Posting / Invoices Received Select, which documents are to be available for use in automatic posting of invoices received:
  • Approved Only - only documents of the Approved status are listed for posting
    • All - it lists all documents for posting regardless of the status
      If you select only approved documents to be posted, then it will only be possible to create payment orders, by right-mouse clicking in the invoice received, for approved document only.
42533.gif 42534.gifAitomatic Document Posting / Invoices Issued Select, which documents are to be available for use in automatic posting of invoices issued:
  • Approved Only- only documents of the Approved status are listed for posting
    • All- it lists all documents for posting regardless of the status 
42535.gif 42536.gifAutomatic Document Posting / Materials Consumption Select, which documents are to be available for use in automatic posting of material consumption:
  • Approved Only- zonly documents of the Approved status are listed for posting - it is wise to select this option ONLY ON RARE OCCASIONS
  • All- it lists all documents for posting regardless of the statu, which is the RECOMMENDED and correct setting. According to the fact that the book value of stock must comply to the amount of current stock by default ALL documents are posted. You can change the setting to Approved Only only under extraordinary circumstances (e.g. when transferring data from external sources and if a need should arise to obtain data prir to the actual posting).
42537.gif 42538.gifAutomatic Document Posting / Travel Management Select, which trip forms are to be available for use in automatic posting of travel management:
  • Approved Only - only documents of the Approved status are listed for posting
    • All - it lists all documents for posting regardless of the status
42539.gif 42540.gifDefault Document Date in Journal Entry - Issue Select a date to be entered in Doc. Date field of journal entry line when automatically posting invoices issued. Select between:
  • D – VAT Date (VAT date that can be found in invoice issued)
    • D – Packing Slip Date (the date on which goods are issued)
      • I - Invoice Date (invoice date that can be found in invoice issued)
        • 1 – Date of Linked Document 1
          • 2 – Date of Linked Document 2.
42541.gif 42542.gifDefault Document Date in Journal Entry - Receiving  Select a date to be entered in Doc. Date field of journal entry line when automatically posting invoices received. Select between:
  • D - VAT Date
    • I – Invoice Reception Date
      • D – Packing Slip Date (the date on which goods are issued)
        • 1 – Date of Linked Document 1 (it is typically a date from supplier invoice)
          • 2 – Date of Linked Document 2
 42543.gif 42544.gifPosting by Departments and/or Cost Centers  Select the method used in managing data on departments and cost centers, that means, in a separate way for lines in receiving and issue. 

Revenues (in issue) and expenses (in receiving) toghether woth the related taxes are posted by departments and cost centers if entered in document lines. You can take into account contra-entries (receivables in issue or payables in receiving) using this parameter.

Thus you can select between three options in both issue and receiving:

  • Distribute by Departments (from document lines) - The posted receivable or payable is the sum of corresponding contra-entries, summed up by departments from journal entry lines
  • Distribute by Cost Centers (from document lines) - The posted receiveble or payable is the summ of corresponding contra-entries, summed up by cost centers from journal entry lines
  • Distribute by Departments and Cost Centers (from document lines) - The posted receiveble or payable is the summ of corresponding contra-entries, summed up by departments and cost centers from journal entry lines
  • Posting with no Department and Cost Center Defined - The posted receivable or payable is not distributed by departments and cost centers and is so entered as a single amount (if payment in installments was not agreed upon) without specifying department and cost center. By default this is the setting used.
Close Outstanding Items by Depts. and Cost Ctrs. If checked, you can close outstanding items by departments and cost centers. By default it is unchecked.
42545.gif 42546.gifFixed Assets Select the method used in posting fixed asset/small tools:
  • Posting with not department and cost center specified; it is also the default setting.
  • Department and cost center from fixed asset headeroddelek in stroškovni nosilec iz glave OS
  • Department and cost center from FA location panel

The selected method used in posting fixed assets affects the newly-created depreciation categories, which are by default filled with this data.

   
42547.gif 42548.gifPosting of Received/Issued Invoices from the Payment Methods Select method used in posting:
  • Post Issued Invoices to Receivables Acct. from Payment Methods
  • Post Received Invoices to Payables Account from Payment Methods

Both checkboxes are uncheced as default setting.

The selected method used in posting affects posting receivables and payables to accounts as set in Payment Methods register.
42549.gif History in Debt Collection Select type of records in debt collection:
  • Entry Type - Contacted: - Enter type of entry to be added to successfully completed calls to debtors. You can also select the ID of records in calendars by double-clicking this field.
  • Entry Type - Unreachable: - Enter type of entry to be added to completed unsuccessful calls to debtors when they could not be reached. With it you can keep record of the exact date and time used for unsuccessful calls to debtors. You can also select the ID of records in calendars by double-clicking this field.
  • Entry Type - Create Doc. - Enter type of entry using which you make records for subject, user and date on which document (invoice) was created to be used in debt collection. You can also select the ID of records in calendars by double-clicking this field.
Tax Depreciation Calculation                 Check it, if you want to keep records of Commercial and Tax register for fixed assets separately (see Tax Depreciation Calculation)
POS Receipt Posting Select whether you want to post POS invoices by subjects.

 

Shows Outstanding Items and Account Card - Old shows us tab for outstanding items - old and account card - old. It is hidden by default settings.

 

 


  

     


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