| Subject |
The search od outstanding items may be restricted by individual subject. If it is not entered the outstanding items of every subject from the database shall be offered by the program. |
| Name 2 |
The search od outstanding items may be restricted by individual subject - Name 2. If it is not entered the outstanding items of every subject from the database shall be offered by the program. |
| Due Date From |
Candidates for outstanding items can be collected by due date From. |
| To |
Candidates for outstanding items can be collected by due date To. |
| Account |
it is MANDATORY to enter ID of the account, on which we want to close outstanding items |
| Status |
We may select the status for documents to be closed:
- All – all records including the closed ones
- Outstanding– only outstanding items. The list and balance of outstanding items is hereby equivalent to the selected type 2 - Status of outstanding items on the day (bank reconciliation) of the browsed outstanding items. Browsing and clsing may be performed with the total amount of the linked document or just with its outstanding amount (see "Outstanding amounts only").
- For closing - only items available for closing. That is those claims/liabilities that have outstanding payments at the same time. The list of items is thus narrowed down. Browsing and clsing may be performed with the total amount of the linked document or just with its outstanding amount (see "Outstanding amounts only").
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| Currency |
closing of outstanding items may be restricted by the specific currency of the claim/liability.
If the data is not given then the amount is closed by default currency as defined in the parameters. |
| Select Receivables as Balan. |
The option is active only if we did not selected "All" for status.
- it can be selected whether we want that the program does not display the total amount of the document but rather only the amount, in which this linked document is open. If we select this option the document ID is not displayed in the panels below - only the linked document ID and the outstanding item balance is displayed.
- If the option is not selected all claims and/or payments, which are completely or partially opened, are displayed in the browsing of outstanding claims and payments.
For example see Outst. amounts only.
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| Type |
We may select the item type for closing, which determines the claim/liability and what is the payment. For most accounts the program finds the data automatically. In this way all the accounts of the group 12 are considered to be customer accounts and all the accounts of the group 22 for supplier accounts. For other accounts (e.g. accounts of the group 17) the data is selected manually:
- Claims- for all items to be closed on the credit side (e.g. claims to customers, interest claims)
- Liabilities- for all items to be closed on the debit side (e.g. liabilities to suppliers, interest liabilities)
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| Proportional by Dept. and Cost Ctr. |
The total amount of an invoices posted by departments and cost centers can be closed also by different cost centers when it is paid partially and posted in one amount. The condition is appropriate settings in Administrational Panel:  . |
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After we entered the general information, we click the  button. All subjects and their outstanding items are displayed by the program. |
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The outstanding claim/liability together with the outstanding payment is closed automatically , if both are of the same amount (see example Close automatically). |
| Include Set-Offs in Progress |
With marked option the program will collect the entries of unconfirmed set-offs (those entries with due date blank). |
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Positions are automatically moved to windows for closing regarding due date (oldest first).
It is also possible to move items for all subjects in closing window in one move. You should use right mouse button on button By Date to get an option:  .
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We uses it for closing chosen positions. |
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Print documents to close. |
| (selected subject) |
The list of subjects, which match the selected restrictive criteria are displayed in the right section of the upper panel. In the outstanding items list panel outstanding items of the currently selected subject are displayed.
The subjects register in this panel may be opened by double-clicking the subject ID.
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