Creating Invoice for Fixed Asset Purchase

PANTHEON

This Wizards feature allows the creation of a purchase invoice directly from the Fixed Assets, Small Tools or Fixed Assets in Acquisition registers. This is particularly useful when the fixed asset (FA) details were known in advance and entered into the register before the invoice was received. Once the invoice arrives, it can be quickly generated from the register, as most of the required information has already been entered.

Case summary The person responsible receives an invoice for an office printer, which has already been entered into the Fixed Assets register along with all available data. To save time, the person responsible chooses to generate the purchase invoice directly from the register. This is done as follows: Accessing the Fixed Asset Register Creating Invoice

1. Accessing the Fixed Asset Register

Person responsible opens the Fixed Assets register, where a new FA record can be created, by navigating to Financials | Fixed Assets | Fixed Assets.

The Fixed Assets register opens.

The person responsible uses the Toolbar functions to navigate to the correct FA.

In the next step, person responsible creates a new invoice.

2. Creating Invoice

The person responsible selects the Create Invoice for Fixed Asset Purchase option from the Wizards in the Toolbar.

This action opens the Create Invoice for Fixed Asset/Small Tool Purchase form, where person responsible can enters the  data listed on the invoice, such as Invoice and VAT dates, Document Type and Item.

The person responsible verifies the entered data and clicks the Create button.

An information window then appears, confirming that the invoice has been successfully created. Person responsible clicks the OK button to acknowledge and close the confirmation message

After clicking the OK button, the Received Invoice form opens automatically, based on the previously selected Document Type. The form is already pre-filled with the data the person responsible entered in the register.

The person responsible has created the purchase invoice directly from the Fixed Assets register.