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Label

Close given advance payment

 

Clicking on the Wizards button gives you the option to close an advance payment.

This feature is useful if – for some reason – the advance payment is not closed in a regular way, i. e. via a received invoice, and if that advance payment will not be closed by any sort of invoice in the future. This option creates a negative advance payment and thereby closes open or partially open advance payments.

Clicking on Close advance payment opens a window with all open or partially open advance payments for the subject from the document header in which you opened this option.

The window is divided into:

  1. Header with date and document type selection
  2. List of advance payments with corresponding columns
  3. Footer with confirmation and cancel buttons.

 

 

1. Header

Date

Select date for creating the negative advance payment. If the date is missing, the program issues a warning: A date must be specified.

Document type

Select between available document types for creating the negative advance payment. If a document type is not selected, the program issues a warning: A document type must be specified.

 

 

2. List of advance payments with columns

Selected 

Check the field of those advance payments that you want to close (one or more).

Subject

Subject onto which the advance payment(s) is related to.

Document

Internal number of the advance payment document.

Document date

Date of the advance payment document.

Currency

Currency of the advance payment, also to be used for the negative advance payment.

Amount

Amount of an open advance payment.

Paid

Paid amount if the advance payment has already been partially closed.

Difference

Difference between the amount of the advance payment and the potentially paid amount (partially closed adv. payment).

For closing

Amount for which a negative advance payment will be created.

New document 

This checkbox is only possible for those closings where the amount For closing differs from the Amount column. If the amount is the same, the program issues a warning.

If the checkbox is checked, the program creates a new document for the amount in the For closing column.
If the checkbox is empty, the line is created on an existing document of the negative advance payment.
If the negative advance payment in created for the first time, a new document is also created.

 

3. Footer

Cancel

Closes the po-up window and returns to the main screen.

Create

Creates a negative advance payment (or more) and the program issues a message: Created negative advance payment invoice(s) no.: XXXXX.

 

 

WARNING

If the document type for a negative advance payment is not set in PANTHEON in Document types Advance payment, the program will issue a pop-up error: A document type must be specified. In this case, you have to first set the document type for a negative advance payment. The settings are in PANTHEON in the Document types register in the Goods | Advanced Data tab.

 

 

 

Related topics:

  List of given advance payments

  List of received advance payments

 

 

 

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