Close received advance payment
Clicking on the Wizards button gives you the option to close a received advance payment.
This feature is useful if – for some reason – the advance payment is not closed in a regular way, i. e. via an issued invoice, and if that advance payment will not be closed by any sort of invoice in the future. This option creates a negative advance payment and thereby closes open or partially open received advance payments.
Clicking on Close (received) advance payment opens a window with all open or partially open advance payments for the subject from the document header in which you opened this option.
The window is divided into:
- Header with date and document type selection
- List of advance payments with corresponding columns
- Footer with confirmation and cancel buttons.
1. Header
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Date
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Select date for creating a negative advance payment. If the date is missing, the program issues a warning: A date must be specified.
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Document type
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Select between available document types for creating the negative advance payment. If a document type is not selected, the program issues a warning: A document type must be specified.
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2. List of advance payments with columns
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Selected 
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Check the field of those advance payments that you want to close (one or more).
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Subject
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Subject onto which the advance payment(s) is related to.
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Document
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Internal number of the advance payment document.
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Document date
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Date of the advance payment document.
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Currency
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Currency of the advance payment, also to be used for the negative advance payment.
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Amount
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Amount of an open advance payment.
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Paid
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Paid amount if the advance payment has already been partially closed.
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Difference
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Difference between the amount of the advance payment and the potentially paid amount (partially closed adv. payment).
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For closing
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Amount for which a negative advance payment will be created.
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3. Footer
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Cancel
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Closes the po-up window and returns to the main screen.
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Create
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Creates a negative advance payment (or more) and the program issues a message: Created negative advance payment invoice(s) no.: XXXXX.
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Warning
If the document type for a negative advance payment is not set in PANTHEON in Document types Advance payment, the program will issue a pop-up error: A document type must be specified. In this case, you have to first set the document type for a negative advance payment. The settings are in PANTHEON in the Document types register in the Goods | Advanced Data tab.
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