Open Documents
Open Documents
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Here you can find all invoices received, that is, lines they contain which have not been linked to the cost center as of yet.
You can link them up here. Link any individual line or all lines filtered according to your special needs and requirements.
Available data can be filtered by: warehouse, customer, department, ID, date on the packing slip (start and end date), invoice data (start and end date) and later clicking the Filter button.
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Filter
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Select data by which you want to filter that is, restrict the available lines according to the previously selected criteria.
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All Records
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By using it you cancel any filtering (see description of the previous function button).
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Link Selected
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By clicking it you link only the currently selected line.
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Link All
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By clicking it you link all the available lines with the selected cost center. It is especially useful if you filtered all unlinked lines by using filter criteria.
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When linking lines cost center is entered in them. That is why you are asked whether the document has been already posted (see The selected document was already posted! Continue anyway?). In such a case transactions do not match anymore after canceling link between general ledger and goods module or any other. It is required to repost in order to provide for compliance with the general ledger.
Information on unlinked lines in invoices received are displayed using the following data:
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Document
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Here is displayed the internal ID of receiving document.
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Line
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It displays the consecutive number of document line.
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Date
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It displays the document date.
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Warehouse
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It displays the receiving warehouse from receiving document header.
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Supplier
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Here is displayed the customer from receiving document header.
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| Consignor |
Here is displayed the consignor (3rd party) from receiving document header. |
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Department
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It displays the department from receivng document.
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Item
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Here is displayed the ID (code) from receiving document.
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Name
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The item name from receiving document.
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Quantity
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It displays the quantity received.
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Cost
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Here is displayed the cost amount, that is, the supplier price in currency.
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Currency
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It displays the currency from issue document header.
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Exchange Rate
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It displays the exchange rate entered in receiving document. By double-clicking the field it opens exchange rate list set in Administration Panel as middle exchange rate. In case that the exchange rate in invoice differs from the entered middle exchange rate then this makes data inconsistent.
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Cost in LCY
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Here is displayed cost, that is, cost multiplied by the exchange rate and increased by calculated cost: cost of goods burdening stocks or expenses.
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